AUGUST WEEK 2 - 2008

(in order of importance)
back to main page

WE DO, WE WIN:

ONLY IF WE CAN:

BETTER DO THESE:

SHORT: 2007 Taxes
SHORT: Filtered Messaging Mock Up
SHORT: Pre/Post Program Flow
SHORT: SendOutCards.com

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AUGUST WEEK 1 - 2008

(in order of importance)
back to main page

WE DO, WE WIN:

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
	X		X

SHORT: KT Retreat
LONG: Host a KT retreat for 3 days in Wisconsin
METRIC: n/a
STRETCH: n/a
COMPLETION: 90%
RELATED GOAL: n/a
REVIEW:
TK 8/7/08 - Back from our retreat today, lots of great stuff, next step is to get the notes online and talk out with other team members.
TK 8/10/08 - Wrote up the notes. Last step is to turn the notes into action steps

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
	X		X

SHORT: UNFUD Tickets for Week 2
LONG: Define and Post Week 2 tickets for RR and post onto UNFUD
METRIC: Posted by Friday
STRETCH: n/a
COMPLETION: 100%
RELATED GOAL: #a1M
REVIEW:
TK 8/6/08 - KT defined the next round of tickets on the gdoc and I'll post to UNFUD today.
TK 8/10/08 - Posted all the tickets

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
	X		X

SHORT:Paid Feature Mock Up
LONG: Define the first paid feature, send mock up to Erika to get ready to send out next week.
METRIC: Mock up done by Friday
STRETCH: n/a
COMPLETION: 80%
RELATED GOAL: #a3M
REVIEW:
TK 8/6/08 - WE defined the feature. Now need to finalize our sketch and send to Erika for full mock up. Also need to check with Scott to make sure it can be done.
TK 8/10/08 - sent mock up to Kevin. Once we agree, we'll send to Erika to mock up.

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
			X

SHORT: DFT/MSFB for Military
LONG: The Military program is on Friday and make sure to go back over all the slides for both programs.
METRIC: n/a
STRETCH: n/a
COMPLETION: 100%
RELATED GOAL: #b8M
REVIEW:
TK 8/6/08 - Talked out both programs with Kevin, now need to finalize for program.
TK 8/10/08 - Done and Done.

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
			X						X

SHORT: August admin and student Newsletter
LONG: Newsletters sent out by end of week.
METRIC: Sent out no later than Sunday.
STRETCH: Sent out by Thursday.
COMPLETION: 60%
RELATED GOAL: #a4M
REVIEW:
TD - 8/5/08 - Just need to plug in upcoming features and videos for new features, then format.
TK 8/6/08 - Talked with Tania and we are still waiting on the classes feature before sending out. Tania is going to work on vids though.
TK 8/10/08 - Still waiting on classes.

BETTER DO THESE:

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
	X

SHORT: Follow Up with Researcher Greg H.
LONG: Greg H. needed more info for the RR Research project, so we need to supply him with info as needed
METRIC: Contact by Friday
STRETCH: n/a
COMPLETION: 80%
RELATED GOAL: #b2M
REVIEW:
TK 8/6/08 - Sent Greg's email on to Kevin and Kevin will follow up.

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
			X						X

SHORT: Improve Prioritization
LONG: Come up with better way to track project completion and implement - should have better adoption (among us) and take less time to fill out and review.
METRIC: Implemented by Sunday.
STRETCH:
COMPLETION:
RELATED GOAL: n/a
REVIEW:
TD - 8/5/08 - http://www.swiftkick. wikispaces.net/Prioritization_ Testing
TK 8/7/08 - In thinking about this, I'm not too sure we need more done for right now, we are a small teams and if this works for the 80% solution, lets keep it.

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
									X

SHORT: Develop SL Blog
LONG: Post regularly on the SL blog.
METRIC: 2 posts per week.
STRETCH: 3 posts per week.
COMPLETION:
RELATED GOAL: #b1Q
REVIEW:
TD - 8/5/08 - Post #1 up.

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
									X

SHORT: Recruit Blog Writers
LONG: Get in touch with student governments from different colleges and ask them to recommend writers.
METRIC: Contact 15 more student governments by end of week. Find 2 new writers.
STRETCH: Find 3 new writers, have 1 write a post by end of week.
COMPLETION:
RELATED GOAL: #b1Q
REVIEW:
TD - 8/5/08 - Facebook messaged student governments until Facebook accused me of spamming and threatened to ban me. Got 4 interested students though and set up 2 today.

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
							X

SHORT: Track Conferences
LONG: update Conference sheet and start submitting
METRIC:
STRETCH:
COMPLETION:
RELATED GOAL: n/a
REVIEW:

ONLY IF WE CAN:

#b5M

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
			X				X

SHORT: Tax 07 Papers
LONG: Review Rowan's work and package everything together to send into Tax guy for 07
METRIC: QB files received back from Rowan by Friday to be ready to go to tax guy next week.
STRETCH: n/a
COMPLETION: 100%
RELATED GOAL: #b5M
REVIEW:
TK 8/7/08 - Emma sent me the files, just need to review them.
TK 8/10/08 - Looked at Excel doc from rowan and answered his questions. Now just need finalization from Rowan.

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
									X

SHORT: Beef Up Group Tools on Wiki
LONG: Add more tools and videos to the wiki.
METRIC: 1 more tool added to each section by end of week. 2 more videos added.
STRETCH: 3 videos added.
COMPLETION:
RELATED GOAL: #a2Q, #b1Q
REVIEW:

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JULY WEEK 5 - 2008

(in order of importance)
back to main page

WE DO, WE WIN:

-----------	Kevin	-----------	Tom	-----------	Emma	-----------	Tania	-----------
	X		X

SHORT: Week 1-3 of August Road Map on UNFUD
LONG: Post all the tickets on UNFUD for the first 3 weeks of August.
METRIC: 3 weeks posted
STRETCH: Up to end of August posted
COMPLETION: 75%
RELATED GOAL: #a3M, #a1Q
REVIEW:
TK 7/28/08 - started working on gdoc for timeline. kevin is also working on it.
TK 7/29/08 - Kevin put up a mock up of the timeline. We'll review and send to erika tomorrow.
TK 7/30/08 - Talked out Timeline with Kevin, organzied it, and sent to Erika for Mock ups
TK 7/31/08 - Organized the Gdoc for the next round of tickets
TK 8/3/08 - Well put up tickets for next week

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
			X

SHORT: 3 Schools Push to Students
LONG: For the month we only need 3 more schools. Find 3 more who push to their regular students.
METRIC: 3 schools push
STRETCH: 4 schools push
COMPLETION: 75%
RELATED GOAL: #a2M, #a2Q
REVIEW:
TK 7/31/08 - Was trying to look at the excel doc, but there is an error in downloading. Waiting on Scott.
TK 8/3/08 - Loyola Pushed to Reg. Students. Even though I didn't get 3 for this week, we do have our 7 for the month.

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
	X		X

SHORT: KT Retreat Mapped Out
LONG: Map out a rough agenda for the upcoming retreat and review.
METRIC: Rough draft down by friday
STRETCH: n/a
COMPLETION: 100%
RELATED GOAL: all
REVIEW:
TK 7/29/08 - Wrote up an outline for the retreat on Gdoc. Sent Kevin an invite.
TK 8/3/08 - Have print outs and ready to go

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
	X		X				X		X

SHORT: August Goals Talked Out
LONG: Talk with each person to set up goals for the month with corresponding metrics
METRIC: Goals Posted on Friday
STRETCH: n/a
COMPLETION: 80%
RELATED GOAL: n/a
REVIEW:
TD 7/31/08 - Spoke with TK today - will update August goals tomorrow.
TK 7/31/08 - Wrote out most of the August goals. Emailed SK team to get goals for August ready.
TK 8/3/08 - Talked it out with Tania, will try and talk out today with Emma. I started formating the goals

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
	X		X

SHORT: Finalize Pitch Deck for RR
LONG: Take all the pieces we have and finalize them
METRIC: Done by friday
STRETCH: Submit to Facebook Fund
COMPLETION: 0%
RELATED GOAL: n/a
REVIEW:
TK 7/29/08 - Asked kevin for the most current stuff, so i could look at it tomorrow
TK 8/3/08 - Kevin said he couldn't email out, never did anything with this

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
									X

SHORT: FAQ Completed
LONG: All sections of FAQ complete and ready to be used by Meebo person.
METRIC: All sections completed by Tuesday. 1 other person does a full walk through of RR and post Q & A on the Wiki if needed.
STRETCH: 2 people do a walk through.
COMPLETION: 100%
RELATED GOAL: #b1Q
REVIEW: All done.
TD - 7/27/08 - Unlinked wiki from main RR + SK pages, redid all links, finished leader and student sections: http:// faq .swiftkick. wikispaces.net
TK 7/28/08 - added more questions.
TD 7/29/08 - added more questions, added more answers, put in s'more links. so close, I can see the finish line!
TD 7/31/08 - I think... I think it's done. I just need to make sure 100% of the links are working. I've also put together the brief user FAQ and emailed it to Tom (along with a suggested template for the Meebo Operator to use).

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
			X						X

SHORT: August admin, leader, and student Newsletter
LONG: Newsletter sent out by end of week, complete with new cool tool video.
METRIC: Sent out no later than Sunday.
STRETCH: Sent out by Thursday.
COMPLETION: 60%
RELATED GOAL: #a4M
REVIEW: Just need to plug in upcoming features and videos for new features, then format.
TD - 7/27/08 - Brainstorming going on here: http://docs.google.com/Doc?docid=ddzcr3qd_61hk7mj5hr&hl=en
TK 7/30/08 - Collected the data for Augustana to use them as a case study for the admin newsletter
TD - 7/31/08 - Discussed with Tom today. Will do rough draft tomorrow.
TK 7/31/08 - Also agreed to send this out next week, after classess are done.
TD 8/1/08 - Reviewed draft, added changes.

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
							X

SHORT - Book travel for August
LONG: Book travel for August
METRIC: all travel books for first 3 weeks
STRETCH: all travel booked for first 4 weeks
COMPLETION:
TASKS INVOLVED:
-Conduct all PPS's possible
-purchase, record, itinerize flights
RELATED GOAL: #a5M
REVIEW:
7/31/08: EJ: Booked 8 or 9 flights, plus some hotels and rental cars and laidout August
8/4/08: EJ: All flights booked for August, now working on hotels-rental cars

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
							X

SHORT - PPS
LONG: finish pre-program surveys for upcoming August gigs and up to 2nd week in Sept
METRIC: 6
STRETCH: 8
COMPLETION:
TASKS INVOLVED:
- contact schools to set-up times
- call and conduct survey
RELATED GOAL: #b4M
REVIEW:
7/30/08:EJ; Conducted 4 more at least (many are emails back and forth)!
8/4/08 EJ: 2 more done. Moving on to Sept.

BETTER DO THESE:

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
			X

SHORT: Setup Meebo Person
LONG: Pick and setup Meebo person and they are actively doing the live help for Red Rover.
METRIC: Person takes live IMs by firday
STRETCH: n/a
COMPLETION: 100%
RELATED GOAL: #c2M, #a5Q
REVIEW:
TK 7/28/08 - Narrowed Meebo list down to 3 people. Will pick tomorrow
TK 7/29/08 - Picked one person and will train them tomorrow
TK 7/30/08 - Trained Meebo person and set them on on Meebo. She started working today

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
			X

SHORT - SK Team Roles Defined / Posted on Wiki
LONG: Finalize the role for each member of the SK team and then post the descriptions on the wiki.
METRIC: Posted on Wiki by weeks end.
STRETCH: n/a
COMPLETION: 45%
RELATED GOAL - #c2M, #b3Q
REVIEW:
TK 7/28/08 - spent some time laying out job roles for people. Next step is to do the sk org chart.
TK 8/3/08 - Delayed Org Chart until retreat.

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
	X		X

SHORT: DFT / MSFB Slides Reviewed
LONG: Finish looking at DFT and start looking at MSFB for gigs coming up.
METRIC: DFT finished, MSFB 1 hour spend review and brainstorming new ideas
STRETCH: n/a
COMPLETION: 60%
RELATED GOAL: #b4Q
REVIEW:
TK 7/31/08 - Wrote out entire DFT for Military. Took 2 hours on Gdoc.

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
									X

SHORT: Develop SL Blog
LONG: Post regularly on the SL blog.
METRIC: 2 posts per week.
STRETCH: 3 posts per week.
COMPLETION: 100%
RELATED GOAL: #b1Q
REVIEW: 2 posts up.
TD 7/29/08 - Post #1 is up.
TD 8/1/08 - Post #2 is up.

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
									X

SHORT: Beef Up Group Tools on Wiki
LONG: Add more tools and videos to the wiki.
METRIC: 1 more tool added to each section by end of week. 2 more videos added.
STRETCH: 3 videos added.
COMPLETION: 80%
RELATED GOAL: #a2Q, #b1Q
WHO: Tania
REVIEW: still need to add some videos.
TD 7/29/08 - Just got an email saying the messages I sent Tom with the video attachments days ago failed... resending with YouSendit.
TD 7/31/08 - Got vimeo login info from Tom. Videos uploading. Will have them up tomorrow.
TD 8/1/08 - Added videos to wiki. Added some more tools. Need to add some more videos.

ONLY IF WE CAN:

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
							X

SHORT - Accountant 100% with 2007 Reconciliation
LONG: Accountant has updated our Quickbooks with 100% of 2007 expenses/rev.
METRIC: Answer 75% of questions
STRETCH: 100% done by weeks end
COMPLETION:
RELATED GOAL - #b3M
REVIEW:
TK 7/28/08 - gave some answers to Emma for the accountant
EJ 7/29/08 - sent Tom's answers to accountant who acknowledged receipt and asked for 2008 pdfs
EJ 8/4/08: Sent 08 pdfs - received email with questions

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
									X

SHORT: Facebook Community Plan
LONG: Create a plan to piece together and manage the different pieces of RR and SK on Facebook.
METRIC: Plan created and implemented by the end of the week.
STRETCH: n/a
COMPLETION: ?
RELATED GOAL: #b1Q
WHO: Tania
REVIEW: Emailed Tom, haven't discussed yet.
TD 7/31/08 - Emailed Tom with my thoughts.

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
									X

SHORT: Recruit Blog Writers
LONG: Get in touch with student governments from different colleges and ask them to recommend writers.
METRIC: Contact 15 student governments by end of week. Find 2 new writers.
STRETCH: Find 3 new writers, have 1 write a post by end of week.
COMPLETION: 80%
RELATED GOAL: #b1Q
REVIEW: Contacted lots of people but only got "too busy not please contact me in a few months" responses.
TD 7/31/08 =/ Hearing back from lots of people but all of them saying they can't do.

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
			X				X

SHORT: Fall Financial Plan Completed
LONG: Plug in all financial numbers from SF into Mac Numbers for August till Dec 2008
METRIC: Final plan done by Friday.
STRETCH: n/a
COMPLETION: 100%
RELATED GOAL: #b2Q
REVIEW:
TK 7/29/08 - I reworked the current financial plan through Nov. Sent to Kevin to talk about.

-----------	Kevin	-----------	Tom	-----------	Scott	-----------	Emma	-----------	Tania	-----------
			X

SHORT: Hand in 2007 Tax Papers
LONG: Once 2007 is Reconsiliated, Take the data and give it to our tax person.
METRIC: QB data delivered to our tax person by firiday.
STRETCH: n/a
COMPLETION:
RELATED GOAL: #b3M,
REVIEW:
TK 8/3/08 - Didn't get the papers from Rowan, still waiting, pushed to next week.

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JULY WEEK 4 - 2008

(in order of importance)
back to main page

WE DO, WE WIN:

-----------

Kevin

-----------

Tom

-----------

Scott

-----------

Emma

-----------

Tania

-----------

Rosalina

-----------

X

SHORT - 3 Schools Push to Students
LONG: Get 3 more schools to push Red Rover to their regular students.
METRIC: 3 schools push
STRETCH: 4 schools
COMPLETION: 33%
RELATED GOAL - #a2M, #a2Q
REVIEW:
TK 7/21/08 - Augustana pushed to regular students today. 2 more to go!
TK 7/22/08 - Nothing new here
TK 7/24/08 - Nothing new - UCA uploaded an excel doc.
TK 7/27/08 - Tried to export the excel doc from Superadmin to get an idea of # of reg. students, but gave error. Put ticket in. Waiting for Scott.

-----------

Kevin

-----------

Tom

-----------

Scott

-----------

Emma

-----------

Tania

-----------

Rosalina

-----------

X

X

SHORT - August Road Map on UNFUD
LONG: Define the road map for the next 3-4 weeks (timeline, classes, facebook badge, messaging, rss)
METRIC: All Tickets for the roadmap are put on UNFUD
STRETCH: n/a
COMPLETION: 60%
RELATED GOAL - #a3M, #a1Q
REVIEW:
TD - 7/20/08 - Added mock ups to doc with UNFUD prioritization.
TK 7/21/08 - Worked on classes, waiting to get some more feedback.
TK 7/22/08 - I think we've finalized what classes will be, so tomorrow I'll mock up and post to unfud
TK 7/23/08 - Added tickets/mockups for Classes, RSS, and Facebook App.
TK 7/24/08 - Nothing new - waiting for Scott to finish with some tickets. Will work on timeline outline tomorrow.
TK 7/27/08 - Scott has enough tickets to bring him into the first week of Aug. Next up is Timeline.

-----------

Kevin

-----------

Tom

-----------

Scott

-----------

Emma

-----------

Tania

-----------

Rosalina

-----------

X

SHORT - Regular Student Newsletter Sent Out
LONG: Newsletter for regular students is sent out
METRIC: sent out no later than Thursday.
STRETCH: n/a
COMPLETION: DEFERRED
RELATED GOAL - #a4M
REVIEW:
TD - 7/20/08 - Emailed Tom questions about newsletter.
TK 7/22/08 - We are going to wait to send this out until next month, with all the other newsletter.
TD 7/24/08 - Started brainstorming contents of next newsletter. Will add to Google Doc tomorrow.
TD 7/25/08 - Updated newsletter google doc with preliminary ideas for August newsletter: http://docs.google.com/Doc?docid=ddzcr3qd_61hk7mj5hr&hl=en

-----------

Kevin

-----------

Tom

-----------

Scott

-----------

Emma

-----------

Tania

-----------

Rosalina

-----------

X

SHORT - FAQ Completed
LONG: Creating a new wiki for FAQ and having multiple people fill out Q and A.
METRIC: 4 people do a full walk through of RR and post Q & A on the wiki
STRETCH: 5 people
COMPLETION: 60%
RELATED GOAL - #b1Q
REVIEW:
TD - 7/20/08 - Emailed Tom thoughts on organization of FAQ.
TK 7/22/08 - Spend an hour doing some FAQs. Tania is going to take over.
TD - 7/24/08 - Nothing today. Will complete this tomorrow.
TD 7/25/08 - Edited the Student Leader section of the FAQ ( http:// faq .swiftkick. wikispaces.net/ ), will finish up with student section tomorrow.

BETTER DO THESE:

-----------

Kevin

-----------

Tom

-----------

Scott

-----------

Emma

-----------

Tania

-----------

Rosalina

-----------

X

X

SHORT - DFT / MSFB Slides Reviewed
LONG: Review the DFT and MSFB slides for tweaks and set up for upcoming August gigs.
METRIC: Submit slides for both to the Army Program by the 25th.
STRETCH: n/a
COMPLETION: 50%
RELATED GOAL - #b4Q
WHO: Tom, Kevin
REVIEW:
TK 7/22/08 - Nothing new
TK 7/24/08 - Spent a lot of time going over BOSS program, looking at Kevin's slides, and reformulating the speech. Will be done with rough tomorrow.
TK 7/27/08 - Sent DFT to the BOSS people after reviewing it and merging with Kevin's slides.

-----------

Kevin

-----------

Tom

-----------

Scott

-----------

Emma

-----------

Tania

-----------

Rosalina

-----------

X

SHORT - Current RR School Excel Docs Populated
LONG: Updating the group excel doc for all the schools in RR and any new ones that come in for the week.
METRIC: All current schools in RR updated
STRETCH: All new schools updated
COMPLETION: 100%
RELATED GOAL - #a2M, #a2Q
WHO: Rosalina
REVIEW:
TK 7/22/08 - Rosalina is working away every day to make sure the schools are populated
TK 7/23/08 - We had a little hiccup with these today, but all is fixed now and Rosalina is back on track.
TK 7/27/08 - Totally up to date here.

-----------

Kevin

-----------

Tom

-----------

Scott

-----------

Emma

-----------

Tania

-----------

Rosalina

-----------

X

SHORT - Organize Group Tools on Wiki
LONG: Reorganize our recommended tools by tool type rather than name, and add demos.
METRIC: Reorganized by end of week. 2 videos added.
STRETCH: 3 videos added.
COMPLETION: 90%
RELATED GOAL -#a2Q, #b1Q
WHO: Tania
REVIEW:
TD 7/24/08 - Started videos today. Will put up by tomorrow.
TD 7/25/08 - Couldn't get to it today =/ It's at the top of my list for tomorrow morning. Doing Weebly, Google Calendars, and Wikispaces.
TD 7/26/08 - Emailed Tom with Google Calendars and Wikispaces. Weebly in the works.
TD 7/27/08 - Reorganized tools according to value added. Just waiting for Tom to post the vids to vimeo or give me log in info so I can add the videos to the page.

-----------

Kevin

-----------

Tom

-----------

Scott

-----------

Emma

-----------

Tania

-----------

Rosalina

-----------

X

SHORT - Facebook Community Plan
LONG: Create a plan to piece together and manage the different pieces of RR and SK on Facebook.
METRIC: Plan created and implemented by the end of the week.
STRETCH: n/a
COMPLETION: 0% :(
RELATED GOAL - #b1Q
WHO: Tania
REVIEW:
TD 7/24/08 - Nothing on this yet. Will put my brain to work on it tomorrow.
TD 7/25/08 - Didn't get to this yet either.
TD 7/27/08 - Sorry, still didn't get to this. Moved to next week.

-----------

Kevin

-----------

Tom

-----------

Scott

-----------

Emma

-----------

Tania

-----------

Rosalina

-----------

X

SHORT - Recruit Blog Writers
LONG: Get in touch with more students and get them to contribute to the blog.
METRIC: Contact 50 students by end of week. Find 2 new writers.
STRETCH: Find 3 new writers, have 1 write a post by end of week.
COMPLETION: 100%
RELATED GOAL - #b1Q
REVIEW:
TD 7/24/08 - Emailed and called some student leaders I know, but most are away. Have two promising leads though. Will expand search.
TD 7/25/08 - Nick Chappa said he'd definitely write for the blog. Looking for more.
TD 7/26/08 - Steve Silvestri from Hunter College said he'd write!
TD 7/27/08 - Contacted over 50 students at this point. Have 2 signed up to write. No posts yet, but they are excited to start. My plan now is to start contacting random student governments at different colleges.

-----------

Kevin

-----------

Tom

-----------

Scott

-----------

Emma

-----------

Tania

-----------

Rosalina

-----------

X

SHORT - Develop SL Blog
LONG: Post regularly on the SL blog.
METRIC: 2 posts per week.
STRETCH: 3 posts per week.
COMPLETION: 100+%
RELATED GOAL - #b1Q
REVIEW:
TD 7/22/08 - Post #1 is up.
TD 7/24/08 - Post #2 is up. Also wrote article for APCA Journal that I might use as a post later this week (if you guys think that's fine).
TD 7/25/08 - First article wasn't a fit, so it will be post #3 for tomorrow. Wrote new article. Waiting to hear from Tom on whether I should fix it up.
TD 7/27/08 - Post #3 is up.

-----------

Kevin

-----------

Tom

-----------

Scott

-----------

Emma

-----------

Tania

-----------

Rosalina

-----------

X

X

SHORT - SK Team Roles Defined / Posted on Wiki
LONG: Finalize the role for each member of the SK team and then post the descriptions on the wiki.
METRIC: Posted on Wiki by weeks end.
STRETCH: n/a
COMPLETION: 35%
RELATED GOAL - #c2M, #b3Q
REVIEW:
TK 7/21/08 - Worked on Org Chart and more on Job Roles.
TK 7/24/08 - Was on my list today, but didn't do it :(
TK 7/27/08 - Worked on this but didn't finish the job roles.

-----------

Kevin

-----------

Tom

-----------

Scott

-----------

Emma

-----------

Tania

-----------

Rosalina

-----------

X

SHORT - Finish Writing Tests for RR
LONG: Scott says we are about a week out from finishing the test writing, so goal is to make this the last week.
METRIC: Tests written by the end of the week.
STRETCH: n/a
COMPLETION:
RELATED GOAL - #b2M
REVIEW:
TK 7/27/08 - Need to check with Scott to see where he ended the week with this one.

-----------

Kevin

-----------

Tom

-----------

Scott

-----------

Emma

-----------

Tania

-----------

Rosalina

-----------

X

SHORT - Book travel for August
LONG: Book travel for the first 2.5 weeks
METRIC: all travel books for first 2.5 weeks
STRETCH: all travel booked for first 3 weeks
COMPLETION:
TASKS INVOLVED:
-Conduct all PPS's possible
-purchase, record, itinerize flights
RELATED GOAL: #a5M
REVIEW:
7/23/08 -now have ok to book flights from Tom
7/28/08 - Asked Kevin about Madison and San Antonio cities for departures... need to hear back.
Booked flights for Kevin's Aug 20th, and for Tom Aug 11th, 12th 25th. Booked hotels and rental cars for Tom for 12th gig.
Entered in everything booked into Itineraries on GoogleDocs

-----------

Kevin

-----------

Tom

-----------

Scott

-----------

Emma

-----------

Tania

-----------

Rosalina

-----------

X

SHORT - PPS
LONG: finish pre-program surveys for upcoming August gigs
METRIC: 6
STRETCH: 8
COMPLETION: 75%
TASKS INVOLVED:
- contact schools to set-up times
- call and conduct survey
RELATED GOAL: #b4M
REVIEW:
7/23/08 - conducted 3 more PPS's
7/27/08 - conducted 1 more, had 53 calls/emails for sales, many to setup PPS's and logistics, marketing, etc.

ONLY IF WE CAN:

-----------

Kevin

-----------

Tom

-----------

Scott

-----------

Emma

-----------

Tania

-----------

Rosalina

-----------

X

SHORT - Find Meebo Person/Plan
LONG: Create and implement a plan to cover the Live Help (Meebo) so it can be covers when K and T are traveling.
METRIC: Meebo covered by the end of the week.
STRETCH: n/a
COMPLETION: 20%
RELATED GOAL - #a5Q
REVIEW:
TK 7/22/08 - I called some companies to see about the option. One company wouldn't be able to do it as that is not their business model. The other one, I left a message.
TK 7/23/08 - Talked to one for company, they said that i need to talk with someone else, waiting for the call.
TK 7/24/08 - I posted job listings on Odesk, Guru, and Elance and have several people interested. I'll check it out tomorrow.

-----------

Kevin

-----------

Tom

-----------

Scott

-----------

Emma

-----------

Tania

-----------

Rosalina

-----------

X

X

SHORT - Fall Financial Plan Completed
LONG: Finalize the fall financial plan and review for cash flow (post on blog???)
METRIC: Financial plan finished by Wednesday and then review by end of the week.
STRETCH: n/a
COMPLETION: 50%
RELATED GOAL - #b2Q
REVIEW:
TK 7/23/08 - Reviewed our Financial Projections Execl Doc with Emma, she understands it and will update on regular basis.

-----------

Kevin

-----------

Tom

-----------

Scott

-----------

Emma

-----------

Tania

-----------

Rosalina

-----------

X

X

SHORT - Create Short List for Advisory Board
LONG: Create a short list for people we would like to be on our advisory board.
METRIC: Short list is created by weeks end.
STRETCH: Short list is contacted to ask to be on the team.
COMPLETION:
RELATED GOAL - #a4Q
REVIEW:

-----------

Kevin

-----------

Tom

-----------

Scott

-----------

Emma

-----------

Tania

-----------

Rosalina

-----------

X

SHORT - Accountant 50% with 2007 Reconciliation
LONG: Accountant has updated our Quickbooks with 50% of 2007 expenses/rev.
METRIC: 50% done by weeks end.
STRETCH: 75% done by weeks end
COMPLETION:
RELATED GOAL - #b3M
REVIEW:
TK 7/21/08 - Rowan said he is up to May.
7/23/08 - EJ - chatted with Rowan and answered some questions, will send Oct Bank Statement PDF
7/27/08 - EJ Rowan sent final questions, sent email to Tom about who should answer them.

---

---

---

JULY WEEK 3 - 2008

(in order of importance)
back to main page

WE DO, WE WIN:

SHORT - Personal Messages to RR Admins
LONG: Send out a personal email/phone call to all the admins in the system to check in and see how they are doing
METRIC: 90% of admins emailed
STRETCH: 100% emailed
COMPLETION: 95% complete
TASKS INVOLVED:
- Compile List of Admins
- Email
- Respond
RELATED GOAL: #a2M, #a2Q, #b1Q
WHO: Tom
REVIEW:
TK 7/14/08 - Sent an email to all admins, got responses back. Followed up with most of them.
TK 7/16/08 - Followed up with all that were in my inbox, every seems to be doing well and on track. Not much more I can do right now.
TK 7/17/08 - I'm still continuing to follow up with them.

SHORT - 3 New Schools Pushed to Students
LONG: Find and help the next 3 schools to push RR to their students
METRIC: 3 schools pushed to students
STRETCH: 4 schools
COMPLETION: 33%
TASKS INVOLVED:
- Define top 5 schools
- Contact and support
- Follow up
RELATED GOAL: #a2M, #a2Q
WHO: Tom
REVIEW:
TK 7/14/08 - Nothing new here, will define the top 5 schools tomorrow based on feedback from emails.
TK 7/15/08 - Got lots of emails today about when schools are pushing live, but there was a problem with the server since the godaddy bill wasn't paid, so we miss several hours of gettings schools up. All is back now, and I'll follow up with all the schools in the morn.
TK 7/16/08 - Nothing new, several gave me an idea of when they were pushing to students, but no one seemed to say this week was good, cause most schools are on vacay.
TK 7/17/08 - GSCU pushed to it's students today!

SHORT - Reorganize UNFUD Milestones
LONG: We got off track in terms of Milestones, so we need to reorganize them first before putting up new tickets for July/Aug. Cut the fat to meet the deadline, don't extend the deadline.
METRIC: Milestones reorganized on Monday.
STRETCH: n/a
COMPLETION: 100%
TASKS INVOLVED:
- Talk with Scott about what is done
- Cut the fat
- Redo Milestones
RELATED GOAL: #a3M, #a1Q, #a3Q
WHO: Tom/Scott
REVIEW:
TK 7/14/08 - Talked with scott and reorgnized UNFUD

SHORT - JULY/AUG RR Road Map on UNFUD
LONG: Take the Gdoc road map and put them into tickets on UNFUD with attached Milestones
METRIC: Milestones added through AUG
STRETCH: n/a
COMPLETION: 90%
TASKS INVOLVED:
- Finalize Privatization of Road Map with Tania/Scott
- Create Screencasts Tania
- Post on UNFUD
- Attach Milestones
- Review with Scott
RELATED GOAL: #a3M, #a1Q
WHO: Tom/Scott/Tania
REVIEW:
TK 7/14/08 - Did a few screenshots today, but wanted to talk with Tania before doing more and posting the tickets. Tomorrow I will post tickets to UNFUD.
TK 7/15/08 - Talked with Tania and did screenshots and posted Tickets for Scott to work on. Need to do another round of UNFUD tomorrow
TK 7/16/08 - Added more tickets to UNFUD. Scott's team is knockin em out, so I will work on some more tomorrow for the next week.
TK 7/17/08 - Added more tickets to UNFUD. Looks like we are on track for at least till mid August. Tomorrow I'll put up a few more tickets.

SHORT - PPS
LONG: Conduct 6 pre-program surveys for upcoming August gigs
METRIC: 6
STRETCH: 8
COMPLETION: 75%
TASKS INVOLVED:
- contact schools to set-up times
- call and conduct survey
RELATED GOAL: #b4M
WHO: Emma
REVIEW:
EJ-7/16/08 - conducted 3 surveys, contacted 5 schools, setup 2 PPS
EJ 7/20/08 - conducted 2 more surveys, called 3 schools back

BETTER DO THESE:

SHORT - Decide Get Satisfaction vs User Suggest
LONG: Look at Get Satisfaction and decide if that's what we should be using for our FAQ forums.
METRIC: Review and Chose by Monday and given to Scott so he can incorp into RR Help Ticket
STRETCH: n/a
COMPLETION: 100%
TASKS INVOLVED:
- Review GS
- Pick One
- Review with Scott
RELATED GOAL: #a3M, #a1Q, #b1Q
WHO: Tom/Scott
REVIEW:
TK 7/15/08 - Looked at Get Satisfaciton and am going to stick with US for now.

SHORT - Accountant Started on 2007
LONG: Give our new accountant Rowan the support to be working on 2007 with the goal to be done in 2 weeks. Intro Rowan to Emma and have her work with him to answer questions about how to categorize stuff.
METRIC: Rowan is actively working by end of the week.
STRETCH: n/a
COMPLETION: 40%
TASKS INVOLVED:
- Check in with Rowan
- Answer Questions
- Follow up
RELATED GOAL: #b3M, #a5Q
WHO: Emma/Tom
REVIEW:
TK 7/15/08 - Been going back and forth with Rowan and he seems to be all set with the files. Now we just need to walk through what each piece means. Will try to do this tomorrow.
TK 7/16/08 - Rowan is in and working. He is all set up. I introed him to Emma who will help him with questions about categorization. Other than than, it is just a matter of time now before he is done.

SHORT - Project Manager Picked
LONG: We have the list of To-Dos, now we need to finalize a person to take on the role of PM for Swift Kick and Red Rover.
METRIC: 1 person chosen by the end of the week
STRETCH: Person is doing this goal sheet next week and check ins with people
COMPLETION: 90%
TASKS INVOLVED:
- Post Job on Odesk/Guru/Elance
- Review everyone
- Pick one person
RELATED GOAL: #c2M, #a5Q, #b3Q
WHO: Tom/Tania
REVIEW:
TK 7/14/08 - I updated the google doc with more info on each task. I am going to start by working with Rosalina so she can do a few of the task (Meebo and Excel Doc Support for RR)
TK 7/15/08 - Tania is going to be taking some more of the tasks from the gdoc list
TK 7/16/08 - I sent Rosalina up with some more work and showed her out to do it, so she is in and taking over the tasks.
TK 7/17/08 - I looked over Tania's gdoc and think she will be able to take on several parts of SK. Waiting to hear back from her.
TK 7/18/08 - I created a google doc to better define everyones role in SK. I think all that we are missing right now is someone to take over Meebo full time (hire a company?, but we need a good FAQ database to work with) and also maybe someone to do our RR Testing once tickets are up.

SHORT - Define Tania's Role
LONG: Tania needs a more defined role as to what her role is within SK and RR.
METRIC: Gdoc created collaborativly with Tania
STRETCH: n/a
COMPLETION: 85%
TASKS INVOLVED:
- Meet with Tania about Role
- Create Gdoc
- Review and agree
RELATED GOAL: #c2M, #a5Q, #b3Q
WHO: Tom/Tania
REVIEW:
TK 7/14/08 - Email Tania to set up a meeting for tomorrow.
TK 7/15/08 - Talked with Tania about her role. She is in charge of community leaison. She was going to put up a gdoc and then we would talk about pay.
TK 7/16/08 - Nothing new.
TK 7/17/08 - I looked over Tania's gdoc and think she will be able to take on several parts of SK. Waiting to hear back from her.
TK 7/18/08 - We've defined her tasks and her official title is Community Liason for RR.

SHORT - Book travel for August
LONG: Book travel for the first 2.5 weeks
METRIC: all travel books for first 2.5 weeks
STRETCH: all travel booked for first 3 weeks
COMPLETION: 25%
TASKS INVOLVED:
-Conduct all PPS's possible
-purchase, record, itinerize flights
RELATED GOAL: #a5M
WHO: Emma
REVIEW:
EJ - 7/16/08 - can't book flights till get PPS's done, booked travel for Akron and Army Boss so far
EJ 7/20/08 - holding off on booking till we have $.

ONLY IF WE CAN:

SHORT - Newsletter to the Regular Students
LONG: Create content and send out a newsletter to all the regular students. We already sent one out to the Admins and Group Leaders, so the design is set, just a matter of content.
METRIC: Sent out by end of the week.
STRETCH: n/a
COMPLETION:
TASKS INVOLVED:
- Define if needed
- Write Content
- Format
- Get List from Scott
- Send out
RELATED GOAL: #a4M, #b1Q
WHO: Tania/Tom
REVIEW: 7/20/08 - Waiting to do a quickie discussion of the newsletter with Tom.

SHORT - Plan for Pending Schools/Users Created
LONG: We have a lot of students who are in the system but are in pending schools. We need a plan to work better from the ground up. How can we be more viral?
METRIC: Plan created with actionable steps
STRETCH: First 2 steps taken
COMPLETION:
TASKS INVOLVED:
- Talk with Tania about issue
- Create a plan
- Create actionable items
- Do first two items
RELATED GOAL: #a2M, #a2Q
WHO: Tania/Tom
REVIEW: 7/20 - created doc to start brainstorming about this. Sent to Tom.

---

---

---

JULY WEEK 2 - 2008

(in order of importance)
back to main page

WE DO, WE WIN:

SHORT - UX Round 3
LONG: UX Round 3 tickets loaded into UNFUD, Built, Checked, and Closed.
METRIC: 95% of tickets closed
STRETCH: 100% of the tickets closed
COMPLETION - DEFERRED
TASKS INVOLVED:
- Define R3
- Prioritize
- Post on UNFUD
- Finish them
- Review
- Check off
RELATED GOAL: #a1M
WHO: Tania/Tom
REVIEW:
TK 7/7/08 - After organizing the next round of changes, we opted to not do a Round 3 of UX changes. In stead we are going to be working on the new features first.
TK 7/13/08 - DEFERRED

SHORT - 3 New Schools Pushed to Students
LONG: Getting 3 most schools to have gone through all three steps of the sign up process to the point of inviting regular students in.
METRIC: 3 schools inviting regular students
STRETCH: 4 schools
COMPLETION - 30%
TASKS INVOLVED:
- Creating a School Prioritization list
- Target top 3 schools
- Contact and support till done
RELATED GOAL: #a2M
WHO: Tom
REVIEW:
TK 7/7/08 - The schools are organized on the wiki based on stage, so now it is a matter of picking which to focus on and working with them.
TK 7/8/08 - I am still waiting to get the newsletter out. I'll do it tomorrow, and then follow up with schools tomorrow afternoon and thursday.
TK 7/13/08 - Ashland pushed to regular students, but that was it for this week. WashJeff is close. I also didn't follow up with emails to any admins after the newsletter.

SHORT - New Features Road Map (July/Aug)
LONG: Create a new features road map for the rest of july and into august. We are nearing the end of UX tweaks for now and want to build on some new features.
METRIC: Road Map completed by the end of the week.
STRETCH: Up to end of July posted on UNFUD
COMPLETION - 60%
TASKS INVOLVED:
RELATED GOAL: #a3M
WHO: Tom and Tania
REVIEW:
TK 7/7/08 - Laid out the next round of features on the gdoc. They need to be filled in with details.
TK 7/8/08 - Didn't do anything new with this today.
TK 7/13/08 - I laid out on the gdoc what the next round of features are in order of importance, but we fell behind on milestone completion, so no new tickets were put onto UNFUD. I also didn't do any screenshots for the features.

SHORT - Send out first newsletter to group leaders and admins
LONG: send out the first official newsletter for group leaders and admins
METRIC: Newsletter goes out to by Thursday
STRETCH: Also send out a newsletter to regular students
COMPLETION - 100%!!!
TASKS INVOLVED:
- Finish design
- Upload to Campaign Monitor
- Export contact info from RR
- Import into CM
- Write text
- Send Out
RELATED GOAL: #a4M
WHO: Tom
REVIEW:
TK 7/7/08 - Design is done. Need to write text and then create in HTML.
TK 7/8/08 - Text is done, Tania is working on the video, Got the list from Scott. Goal is to sent this out tomorrow in the AM.
TK 7/10/08 - The Admin and the Group Leader went out today!
TK 7/13/08 - DONE!

SHORT - Write scripts for RR Landing Page
LONG: There are a couple links that need text written for them for the RR landing page. Such as TOS and About
METRIC: Text written by Tuesday and giving to Scott
STRETCH: n/a
COMPLETION - 90%
TASKS INVOLVED:
- Write Text
- Proof read
- Give to Scott
RELATED GOAL: #a1M
WHO: Tom
REVIEW:
TK 7/7/08 - I finished all the text. I am still waiting on Adan for the student video. Not sure when that will happen.
TK 7/8/08 - Still no word from Adan. I'll ping him again tomorrow on FB.
TK 7/10/08 - Adan said he is working on the final version of the video and will get it to me soon.
TK 7/13/08 - No word back from Adan.

BETTER DO THESE:

SHORT - Fall Logs Mapped out
LONG: Check with all uncertain schools regarding who's speaking, Check Bridgewater to next gig flights
METRIC: Contact 3 schools that are uncertain and 8 schools who their speaker is
STRETCH: Contact the 3 schools plus let 15 schools know who their speaker is
COMPLETION - 100%
TASKS INVOLVED:
- Deciding who would be ideal
- Emailing uncertain schools
- Marking/routing with replies
RELATED GOAL: #b1M
WHO: Emma
REVIEW:
EJ 7/10/08: Decided who will go where, send Tom list, emailed 9 schools mentioning their speaker
TK 7/13/08 - all set on this one

SHORT - Sales PPS
LONG: Conduct first 6 pre-program surveys for August
METRIC: 6 done
STRETCH: 8 done for August
COMPLETION - 50%
TASKS INVOLVED:
- Contacting schools to set-up phone appts
- Conducting Surveys
Filling out notes in SF
RELATED GOAL: #b4M
WHO: Emma
REVIEW:
EJ 7/10/08: Did 2 PPS's and setup times for 3 more, received many "out of office" replies to emails about it.
TK 7/13/08 - called and left message for Eric, have 2 setup for Monday, sent our more emails.


SHORT - Project Manager Setup and Going
LONG: Setting up a PM for SK that knows their role and tasks/responsibilities clearly defined.
METRIC: Job Description Defined / PM takes over the creation and writing of Week 3 Goals. Also hand over Odesk Team.
STRETCH: n/a
COMPLETION - 40%
TASKS INVOLVED:
- Finish Job Description
- Agreement/Payment Terms
- If needed set ups
RELATED GOAL: #a5Q and #b3Q
WHO: Tom
REVIEW:
TK 7/8/08 - I can't say i did more on this. I'm still debating on what to do.
TK 7/13/08 - I defined what the tasks are for the PM, but haven't found the person for the job yet, not did I post on Odesk looking. I did make a commitment to find someone by next thursday.

SHORT - Decide Get Satisfaction vs User Suggest
LONG: What is the better system to use for RR. Look at both and make a decision because this will be a part of the new help link.
METRIC: One Picked and given to Scott by before new help design goes up.
STRETCH: n/a
COMPLETION - 0%
TASKS INVOLVED:
- Review them
- Pick one
- Give to Scott
RELATED GOAL: #b1Q
WHO: Tom
REVIEW:
TK 7/8/08 - Didn't do anything yet.
TK 7/13/08 - So far sticking with US, but didn't look at Get Satisfaction yet.

ONLY IF WE CAN:

SHORT - Schedule Tests and Server Switch
LONG: Talk with scott to determine when we should officially schedule these to be done.
METRIC: Schdueled and put on the road map
STRETCH: n/a
COMPLETION - 100%
TASKS INVOLVED:
- Talk with Scott
- Put on Road Map for RR
- UNFUD Tickets created
RELATED GOAL: #b2M and #c1M
WHO: Tom
REVIEW:
TK 7/7/08 - Scott has Joel working on the Writing Tests and we are going to push off switching the server until later, but don't have a date yet.
TK 7/8/08 - Didn't talk to Scott about planning server switch yet.
TK 7/13/08 - Tests are being written, scott says it can hold 2000+ simulatnious users, so that is a long ways off. No need to schedule now. DONE!!!

SHORT - Import Bank Statements into Quickbooks
LONG: Our taxes are due and so by the end of the week we want to have imported all our Bank Info into Quickbooks.
METRIC: Bank Statements are imported into Qucikbooks and ready to be given to Tax Team
STRETCH: QB given to tax team
COMPLETION - 20%
TASKS INVOLVED:
- Set someone up to convert bank statements to excel
- hire someone to take excel and import into QB
RELATED GOAL: #b3M
WHO: Tom
REVIEW:
TK 7/7/08 - Posted on Odesk for someone to take this one. Waiting for responses.
TK 7/8/08 - Several people responded to the job listing on odesk. I contact the top ones, and will go from there.
TK 7/13/08 - I hired a person to do the job and he has the files, He said he would set up everything and get back to me. I think he will start working next week and will probably take him about 2 weeks to do 2007.

---

---

---

JULY WEEK 1 - 2008

(in order of importance)
back to main page

WE DO, WE WIN:

SHORT - UX Round 1 completed
LONG - Finish all the fixes on unfuddle now with in the miles stones set. If milestone passes and stuff is not done, but it on pause and move on.
METRIC - 95% of the list crossed off by week end
STRETCH - 100% of list crossed off by week end
TASKS INVOLVED:
- Check in with Scott - 10 min
- test RR - 1 hour
- mark off UNFUD tickets - 10 min
- Push to production - 10 min
WGOAL - UX Round 1 and 2 for RR #a1W
REVIEW:
TK 7/3/08 - These are just about done. Just two more little tweaks to go and we will have 100% completed!
TK 7/5/08 - We got 99% of the tickets done. There was only one tiny one that about too many exclamation points that I had to bump to the next round.

SHORT - RR Adoption 1 School with Freshman in
LONG - The focus is on Ashland, UCLA, and Disney. One of the three will push to students this week and so checking in with them.
METRIC - 1 school pushes to freshman
STRETCH - 2 schools push to freshman
TASKS INVOLVED:
- Finish UCLA Excel doc - 10 hours
- Connect with Ashland, UCLA Disney about next steps - 1 hour
- Get/Give them links to class of 2012 on Facebook - 1 hour
WGOAL - RR Adoption with Freshman in #a2W
REVIEW:
TK 7/3/08 - UCLA uploaded their excel doc, and will push to student today, tomorrow. Talked with Ashland, they are all set, just not going to regular students yet. Talked to Disney and after we fixes some stuff for them, they are set, but didn't hear back yet. It looks like UCLA will be the first school to the contact incomings.
TK 7/5/08 - UCLA pushed to it's students on July 4th. It started with the freshman on the facebook group class of 2012.

SHORT - UX Round 2 on Unfuddle
LONG - Organize and post tickets with corresponding milestones for Round 2 on UNFUD
METRIC - All Tickets posted by week end
STRETCH - n/a
TASKS INVOLVED:
- Organize Gdocs - 45 min
- Mock Ups if needed - 30 min
- Post to UNFUD - 20 min
WGOAL - RR Adoption with Freshman in #a2W
REVIEW:
TK 7/3/08 - All tickets for R2 are up on UNFUD!!!

SHORT - Newsletter Design Completed
LONG - Have a completed Newsletter design by Erika done with feedback.
METRIC - Completed design
STRETCH - n/a
TASKS INVOLVED:
- Send rough to Erika 30 min
- Erika Mock Up - 30 min
- Ask people for feedback - 10 min
- Send feedback to Erika - 10 min
- Finish Newsletter - 20 min
WGOAL - 1st Group Leader, Regular Student, and Admin Newsletter Sent #a4W
REVIEW:
TK 7/3/08 - The design is just about done, Erika is mocking up the last bits. She will post it on the SK host so we can edit it from there. I am not sure if this is the best solution vs using everything within a tool like constantcontact, but we'll see.
TK 7/5/08 - Erika went on vacation before we were able to post the newsletter online, but it is just about done.

SHORT - Newsletter Mailing System picked
LONG - Review some sites for managing mailing systems and pick one to use
METRIC - 1 system picked by weeks end
STRETCH - n/a
TASKS INVOLVED:
- Review systems - 45 min
- Sign up for one - 10 min
- Set up design on system - 45 min
- Ask Scott for emails - 1 hour
- Import emails into system - 30 min
WGOAL - 1st Group Leader, Regular Student, and Admin Newsletter Sent #a4W
REVIEW:
TK 7/3/08 - For now I was going to use our inhouse system. but that will need to change Erika suggested one and when i looked at it, it looked good.

BETTER DO THESE:

SHORT - Start mapping out Fall Schedule
LONG - The first step is to find out who is doing what gigs
METRIC - Determined what gigs are questionable and email them
STRETCH - Create map for who is doing what
TASKS INVOLVED:
- Find questionable gigs - 45 min
- Email questionable gigs - 1.5 hours
- Mark in SF who is doing what gigs - 30 min
WGOAL - Fall Schedule Mapped Out (Booking flights) #b1W
REVIEW:
TK 7/3/08 - Emma is on this one. She will have a check in later. I pulled her off this for a little to help with RR school excel docs.
TK 7/5/08 - Emma mapped out all the ones that have certain speakers that we know of, marked "either" for open gigs, and will now email out to those uncertain schools - Also marked in SF the ones that were figured out.

SHORT - Reply to current possible Programmers
LONG - Reply to the emails in my inbox of programmers who contact me already
METRIC - All replied to
STRETCH - n/a
TASKS INVOLVED:
- Email programmers - 10 min
WGOAL - RR Team Exploration #c2W
REVIEW:
TK 7/3/08 - Heard back from the Argentinian team, but Scott also has someone in mind. We are going to start with scotts person to test out and in the mean time keep a relationship open with the argentinian team. I haven't yet replied to the ones in my inbox, but none, i don't think, are what we are looking for.

ONLY IF WE CAN:

SHORT - Network for Accountant Help on odesk
LONG - Find an accountant via Odesk by posting the job
METRIC - Job Posted, VA submit
STRETCH - 1 picked
TASKS INVOLVED:
- Post job on Odesk - 15 mins
- Filter through Applicants - 20 mins
- Pick one - 10 mins
WGOAL - Outsource Accounting #b3W
REVIEW:
TK 7/3/08 - I did find someone who is going to act as a temp for this just to get us through the tax season. But not a long term person