Table of ContentsNOVEMBER WEEK 1 - 2008(in order of importance)back to main page MondayIS Deck K - IS Deck? Investor Packet K - Investor Deck? RR Roadmap K - Write up Tania Notes KT - Talk Out (Recommender and FYE) Financials T - Send out final 07 Tax stuff (DONE) Gig/Conf Follow Up T - ASGA Contact Info (Waiting on Emma) T - TY Cards (Waiting on Emma) Retreat Wrap-Up T - Review To-Dos from Retreat Other KT - Get Out The Vote Rally! (DONE) TuesdayRR Roadmap K - Lay Road Map for (Recommender and FYE) K - Begin Wireframes Financials K - Figure out loans / payouts (Total In, Avg APR, Burn Rate) Sales T - Q1 Pipeline (on SF - Emma) T - Sales Goals with Emma (DONE - Waiting on Emma) Other KT - Get Out The Vote Rally! (DONE) WednesdayRR Roadmap T - Talk out with Scott T - Create Key Metrics / Plan for Reviewing K - Finish Wireframes Retreat Wrap-Up T - Q4 Goals on Wiki Sales T - Sales Review (with Emma) (DONE) ThursdayFinancials T - Financial Models / Plan FridayFinancials T - Update QB files from 10-21 to 11-03 (DONE) Gig/Conf Follow Up KT - Gig Prep for Weekend gigs Next Week NotesOCTOBER WEEK 4 - 2008(in order of importance)back to main page MondayIS Deck K - By 1:00 first 6 Slides KT - Set Up IS Feedback Meetings Account Manager Work K - Contact Madison, Baker, Dubois, Stanford T - Divi Out Top Schools (DONE) RR Roadmap T - Finish Wireframes/Mock Ups T - Finalize Roadmap (DONE) Other Stuff T - Meeting w Chuck (DONE) TuesdayIS Deck KT - Review Feedback from Meetings K - Finish Deck Investor Packet T - Charting Competitors T - Finish Sales Pipeline RR Roadmap KT - Talk with Scott about Roadmap T - Map out Weekly goals Financials K - Figure out loans / payouts (Total In, Avg APR, Burn Rate) Other Stuff T - Meet with Jonathan (DONE) T - Depo Checks (DONE) WednesdayIS Deck KT - Set Up IS Sales Meetings Account Manager Work T - Draft Plan for Adoption Gig/Conf Follow Up T - ASGA Contact Info Q1 Sales T - Review Sales Plan with Emma (DONE) T - Set Goals (DONE) Gig/Conf Follow Up T - TY Cards T - PHCC Follow Up (DONE) T - Business Card Follow Up Various Gigs (DONE) Other Stuff T - Meeting with Emma (DONE) T - Send out Survey Magazines with confirmation email (DONE) ThursdayIS Deck KT - Sales Meetings Retreat Wrap-Up T - Q4 Goals on Wiki T - Review To-Dos from Retreat Financials T - How to structure debts better with SK T - System for ongoing financial reviews FridayKT - Sales MeetingsFinancials T - Send out final 07 Tax stuff T - Update QB files from 9-29 to 10-20 (DONE) Next Week NotesOCTOBER WEEK 3 - 2008(in order of importance)back to main page MondaySHORT: KP: Investor Packet LONG: Complete Competition and Sales Pipeline REVIEW: TK - started working on sales pipeline and sent notes to kevin SHORT: TK - Retreat Wrap up LONG: Write up notes from notebook - Organize tasks REVIEW: Wrote up notes on gdoc and email K. # Next step is to account for tasks. SHORT: KPTK- IS Packet Review. LONG: 1) Needs a quick get visual maybe in place of the executive summary 2) Mock up involvement dashboard - Who uses this dashboard - # of people involved -effective group fair REVIEW: Talked it out and list above are two important fixes we need SHORT: KP - Make edit list, assign edits LONG: 1) Visual of student flow through pieces of IS (diagram to go with first page summary) 2) mock up of advanced dashboard REVIEW: SHORT: TK - Make short list, first round folk to give us feedback LONG: Who can we have help with IS feedback (Chuck, Art, Dave, Amybeth...) REVIEW: Nothing that can be done here till we are done with next round of IS packet SHORT: TK -Set up Sforce for IS pipeline, assign each of us schools. LONG: Find out which schools are our best option for talking about IS with and then assign to KT REVIEW: Set Up SF Report and Assigned us people SHORT: TK - Odesk Check In LONG: About work flow and upcoming projects and time allotment per month REVIEW: Send Email to set up time SHORT: TK - Close Ads Contract LONG: Send ads contract to for blog ads REVIEW: Sent invoice and posted ads SHORT: TK - SAC Follow Up LONG: Phone call to Jorge to follow up to call REVIEW: Emailed Jorge, no word back yet TuesdaySHORT: RR Student Leader Email LONG: REVIEW: SHORT: IS Complete LONG: REVIEW: SHORT: Investor Packet LONG: REVIEW: SHORT: Defining Sales Roll Out LONG: REVIEW: SHORT: FYE Ed Session Submitted LONG: REVIEW: WednesdayRR Regular User EmailThursdayRoad Map Done - Talk with ScottConvo on Opening up RR in Facebook SHORT: TK - APCA Conference (LV and Iowa) REVIEW: SHORT: TK - ASGA Handouts REVIEW: SHORT: Investor Packet (Need Update from K) REVIEW: SHORT: IS (Need Update from K) REVIEW: SHORT: TK - Talk to Emma about Q1 Schools REVIEW: FridayDashboard Mock UpsFinancial Projection Update Notes for Next WeekWhitney Wire framesSHORT: KP - RR Facebook Invite with School Status Bar LONG: REVIEW: SHORT: KPTK - IS Convo / feedback / rollout plan. LONG: REVIEW: OCTOBER WEEK 2 - 2008(in order of importance)back to main page SK Retreat in Albany NY OCTOBER WEEK 1 - 2008(in order of importance)back to main page WE DO, WE WIN:BETTER DO THESE:
LONG: Coordinate with Steve to do a deeper sweep of RR for bugs. METRIC: All links tried on both PC and Mac STRETCH: Twice COMPLETION: REVIEW: TD - 10/7/08 - Emailed Steve to set up a time to coordinate this. TD - 10/9/08 - Haven't heard from Steve yet.
LONG: A plan to manage an "Army" of student volunteers to help revolutionize education METRIC: Create plan for Army by Thursday STRETCH: Begin recruiting COMPLETION: 50% REVIEW: TD - 9/24/08 - Have started talking to Christopher about this. TD - 10/9/08 - Created google doc with beginning plans - shared with Tom and Christopher.
LONG: I've been slacking a bit with this - at least 2 posts per week from me and at least 1 from one of the other bloggers METRIC: 2 Tania posts, 1 other blogger post STRETCH: 2 other blogger posts COMPLETION: 75% REVIEW: TD - 10/9/08 - One post up from me and one from Tom (does that count as "another blogger"?). ONLY IF WE CAN:SEPTEMBER WEEK 4 - 2008(in order of importance)back to main page WE DO, WE WIN:BETTER DO THESE:
LONG: Coordinate with Steve to start test for RR bugs and report back to Scott. METRIC: All pages of site reviews and main links tried on both PC and Mac STRETCH: Go through all links twice on two different Macs and PCs COMPLETION: 100% REVIEW: TD - 9/23/08 - Emailed Tom about it. Will coordinate with Steve as soon as I get Tom's approval. Keeping track of bugs in the meanwhile and making screencasts. Is there a page we should add all these bug videos to? TD - 10/7/08 - Created google doc and put in whatever bugs I've come across in the first review. Speaking with Steve now about doing a more systematic and thorough check.
LONG: Create action steps based on the survey data for specific improvements of RR METRIC: List of specific action steps created by Tuesday STRETCH: COMPLETION: 100% REVIEW: TD - 9/18/08 - Emailed Tom with overview of results and suggestions (though I am not sure how specific you want the suggestions to be - I can get a lot more specific). Also - the user data can be exported into xls and csv in case you need it. TD - 9/23/08 - Using Tom's thinking points, brainstormed with Kevin and came up with action steps. Made a google doc (called Student Segmentation). Google doc with survey results is also up (Survey Results 9/18).
LONG: Get email sent out to all students and different email to student leaders METRIC: Both emails sent out STRETCH: COMPLETION: 30% REVIEW: TD - 9/17/08 - Spoke with student government again about this and found out that most clubs won't be official until late October! Went to club fair and picked up tons of club fliers. Will email them using these. Set up appointment with Student Activities folks to see if they can help push it. TD - 9/24/08 - Met with Julie at Student Services to talk about RR, and she's super excited about it and says she has the authority to push for this. She said RR would save her office tons of time because they are doing a lot of it with pen and paper right now, and there is no way to track its effectiveness. She said our best bet would be to set up a presentation for all the Student Activities and FYE folks at Hunter (along with the student government). Do you have a PowerPoint like this handy by any chance, or should I put together a template? She says if Baruch is in then Hunter will want to do it even more. (What is going with Baruch now and who's the contact?) And last but not least, she said we could present to their CUNY-wide meeting of student services people. It was wonderful seeing her excitement and re-realizing just how much Hunter (and the world) needs Red Rover :* ) TD - 10/7/08 - Still waiting to hear from Kevin about whether or not Baruch has set up Red Rover and - if so - who our contact is. Hunter student activities is dying to get this info.
LONG: Create a document (probably on the Wiki) that people can use to structure their conversations with the powers that be re: setting up RR in their schools. METRIC: Document created by Thu STRETCH: Created by Tue COMPLETION: 100% REVIEW: TD - 9/20/08 - Compiled the necessary info for this. TD - 9/23/08 - Created pitch page (http://redrover.swiftkick.wikispaces.net/Pitching Red Rover). Will try it out tomorrow to see if it covers all the points. ONLY IF WE CAN:
LONG: A plan to manage an "Army" of student volunteers to help revolutionize education METRIC: Create plan for Army STRETCH: Begin recruiting COMPLETION: 10% REVIEW: TD - 9/24/08 - Have started talking to Christopher about this. SEPTEMBER WEEK 3 - 2008(in order of importance)back to main page WE DO, WE WIN:
LONG: Stanford launches on Monday and we want to work with them to make sure everything runs smootly METRIC: Stanford pushes to leaders on Monday, pushes to regular students by friday (Ads on FB) STRETCH: n/a COMPLETION: REVIEW:
LONG: Meet with lawyer to set up LLC and talk about raising captial METRIC: Meeting before Thursday STRETCH: Process of LLC started on Thursday COMPLETION: REVIEW: 8/15 - Talked to John at law firm, corp process started. Should be done Tuesday
LONG: Finish the group leader email that was half done METRIC: Send out the email by Thursday STRETCH: n/a COMPLETION: REVIEW:
LONG: There are 2 rounds left. Hire an account manager for RR METRIC: Hire by Friday. Round 3 done by Thrusday and final phone interviews done by Friday. STRETCH: Start training on Friday COMPLETION: REVIEW:
LONG: Fix the superuser adoption dashboard as the data is all off METRIC: Fix by Thursday STRETCH: n/a COMPLETION: REVIEW:
LONG: Brainstorm about the next steps for RR and how we can do it better METRIC: Brainstrom done by Friday STRETCH: Roadmap for teh brainstorm created COMPLETION: REVIEW: BETTER DO THESE:
LONG: The user survey data is all on surveymonkey, but not in a usable format METRIC: Compile the data and report back to team by Friday STRETCH: Action steps created from data by Friday COMPLETION: 100% ? REVIEW: TD - 9/18/08 - Emailed Tom with overview of results and suggestions (though I am not sure how specific you want the suggestions to be - I can get a lot more specific). Also - the user data can be exported into xls and csv in case you need it.
LONG: Scott is working on FYE tech curiculum METRIC: Meeting set up by Wednesday STRETCH: n/a COMPLETION: REVIEW:
LONG: Q4 is coming up starting next month and we need our goals for the rest of the year METRIC: Q4 rough outline done by Friday STRETCH: Q4 rough outline shared with team on GDoc COMPLETION: REVIEW:
LONG: Our quarterly retraet is coming up for Q4 METRIC: Plan our retreat date by Tuesday STRETCH: Fights booked by Thursday COMPLETION: REVIEW: ONLY IF WE CAN:
LONG: After talking it out, the Org Chart needs another round of revisions METRIC: Review and create V2 Org Chart by Friday STRETCH: Review with team by Friday COMPLETION: REVIEW:
LONG: 2007 Taxes are still open and not filed METRIC: Review QB files by Thursday STRETCH: Filter out RR costs COMPLETION: REVIEW:
LONG: A plan to manage an "Army" of student volunteers to help revolutionize education METRIC: Create plan for Army STRETCH: Begin recruiting COMPLETION: REVIEW: TD - 9/20/08 - Haven't started working on this yet.
LONG: Get email sent out to all students and different email to student leaders METRIC: Both emails sent out STRETCH: COMPLETION: 25% REVIEW: TD - 9/17/08 - Spoke with student government again about this and found out that most clubs won't be official until late October! Went to club fair and picked up tons of club fliers. Will email them using these. Set up appointment with Student Activities folks to see if they can help push it. SEPTEMBER WEEK 2 - 2008(in order of importance)back to main page WE DO, WE WIN:
LONG: Review each piece of RR and map out a better UX METRIC: Map created by Friday STRETCH: Posted on UNFUD by Friday COMPLETION: 100% REVIEW: TK 9/8/08 - Talked this out with K and we want to go through the site with each piece and determine what the "better way" is. TK 9/9/08 - Talked with K, then built Mock Ups, then talked with K again. I'll tweak and post to UNFUD tomorrow. TK 9/10/08 - Erika has the mock ups, she will send to Scott tomorrrow. I'll post on UNFUD tomorrow TK 9/11/08 - Scott finished the UX tickets on UNFUD. Steve did some testing and we'll post them on UNFUD tomorrow. TK 9/14/08 - Posted on UNFUD.
LONG: Create ticket for all the V1 features and post them on UNFUD METRIC: V1 posted by Thursday STRETCH: n/a COMPLETION: 40% Deferred REVIEW: TK 9/8/08 - I posted the "message all users" on UNFUD TK 9/9/08 - Many pieces of this are being paused (group leader email, adoption dashboard) so we can foucs on site enhancements
LONG: Create pages for each step of the adoption plan on the wiki METRIC: All pages created/finished by Friday STRETCH: n/a COMPLETION: 20% REVIEW: TK 9/10/08 - Set up Stanford U. today by populating all their groups with tags, description, and category. All that is left is for them to invite in starting monday. TK 9/14/08 - We still need a clear plan on this.
LONG: Check in with all admins on current position METRIC: Check in by Thursday with current position and what we are doing STRETCH: Check in by Wednesday (dependent on Adoption Plan on Wiki) COMPLETION: 80% REVIEW: TK 9/9/08 - Sent emails to all the admins who we posted FB ads for. Let them know about the ad and the stud. email TK 9/14/08 - Followed up with all the admin I had.
LONG: Red Rover sends out Custom User Emails to all users METRIC: Emails go out Monday STRETCH: Get feedback for next round from 10 students COMPLETION: 70% Deferred REVIEW: TK 9/8/08 - I checked off the reg. stud. email as and we are just waiting on Erika to finish the last bit of it to send out tomorrow. The we'll start working on group leader email, but that shouldn't take as long. TK 9/9/08 - Sent out today reg. stud. We are waiting on the group leader email until next week.
LONG: Post tickets for the RR Viral Plan on UNFUD METRIC: Talk out with K by Wednesday, Post on UNFUD by Friday STRETCH: n/a COMPLETION: 40% REVIEW: TK 9/11/08 - Created mock ups for how to do the FB invite a classmate feature. TK 9/14/08 - Posted FB invite on RR. Next step is to talk about other ways to do viralness
LONG: Create and Send out a user survey for Red Rover METRIC: Created by Wednesday, send out Thursday (SurveyMonkey.com) STRETCH: Sent out Wednesday COMPLETION: 85% REVIEW: TD - 9/9/08 - Sent Tom draft of survey. TK 9/10/08 - Sent back to Tania and waiting for her to create the survey. We are going to have a different survey based on user and # of tags TK 9/11/08 - Tania is done and sent them to me. We'll send them out tomorrow. TK 9/14/08 - Survey was sent out. Next step is to compile results. BETTER DO THESE:
LONG: Hire a Red Rover account manager based on current list METRIC: Follow up by Monday, Hire by Friday STRETCH: Set up for Job by Friday COMPLETION: 65% REVIEW: TK 9/8/08 - Began to sort through the emails today. Will follow up tomorrow. TK 9/10/08 - Narrowed list and followed up today. Many replied. Next step is phone interview. TK 9/14/08 - On the final 2 steps with tthe top group. We will know by end of next week.
LONG: Talk to lawyer to LLC Red Rover and split the two companies METRIC: Meeting setup on Monday, Paperwork started by Thursday STRETCH: Filed by Friday COMPLETION: REVIEW: TK 9/14/08 - Kevin said he would work on this with the lawyer
LONG: Create a list of the conference we are going to with deadlines METRIC: List with deadlines created by Wednesday (9th is a deadline!) STRETCH: n/a COMPLETION: 80% REVIEW: TK 9/9/08 - Submitted the FYE conference paperwork. TK 9/14/08 - Submitted to the NASPA conference ONLY IF WE CAN:
LONG: A plan to manage an "Army" of student volunteers to help revolutionize education METRIC: Create plan for Army by Friday STRETCH: Start recruiting by Friday COMPLETION: 10% REVIEW: TK 9/9/08 - Explained this to Tania.
LONG: Create a mock up of the new RRHQ METRIC: Mock up created by Thursday, Sent to Erika by Friday STRETCH: Get back from Erika by Friday COMPLETION: REVIEW:
LONG: Create Job Descriptions for org chart roles METRIC: List of Roles mapped by Tuesday, Created rough by Friday STRETCH: n/a COMPLETION: REVIEW: SEPTEMBER WEEK 1 - 2008(in order of importance)back to main page WE DO, WE WIN:
SHORT: Adoption Plan (Just for Week 1) LONG: We are waiting on the adoption dashboard to build the full adoption plan for Q4, so this is just for Week 1 METRIC: K and T key schools contacted by Wednesday. STRETCH: At least 1 of 3 pushed to students by end of the week. COMPLETION: 40% REVIEW: TK 9/4/08 - K and T laid out key schools to work with TK 9/4/08 - I wrote up and sent out a job description for a RR Account Manager TK 9/5/08 - I have a lot of candidates and now need to filter through them.
SHORT: V1 Road Map LONG: V1 Road Map for RR with Corresponding Tickets METRIC: V1 Finalized by Thursday, Tickets put in by Friday STRETCH: Tickets added with milestones COMPLETION: 75% REVIEW: TK 9/2/08 - Talked with Scott about current ticket, and the V1 Road Map. Said we would have the full roadmap to him by end of this week. TK 9/4/08 - Reworked the road map a little more. Still waiting for feedback from K. TK 9/5/08 - We talked out the roadmap and have the list for the next 2 weeks. Next is to post on UNFUD
SHORT: RR Viral Plan LONG: Reviewing Use Cases to determine ways to make RR more viral (included in RR V1 dev) METRIC: Plan created by Thursday, Turned into tickets by Friday STRETCH: n/a COMPLETION: 35% REVIEW: TK 9/3/08 - Drafted a viral plan and sent to K to talk about TK 9/5/08 - Didn't talk about this anymore
SHORT: Bug Testing LONG: Bug Testing throughout all the RR features with each Use Case METRIC: Bug Testing for each use case completed by end of week STRETCH: Bugs listed on gdoc and prioritized for UnFUD COMPLETION: 100% REVIEW: TK 9/3/08 - Cleaned up the bugs I could find in the system. Created tickets.
SHORT: Delegate School Setup LONG: Delegate School Setup to Rosalina so she can set up a school from beginning to end METRIC: Gdoc Created by Wednesday's end STRETCH: Rosalina trained on system by end of wednesday COMPLETION: 100% REVIEW: TK 9/2/08 - Started working on the Gdoc, I am about 80% done and tomorrow will set Rosalina up. TK 9/3/08 - Finished the Gdoc, sent to Rosalina, will try and get her up and running on it tonight. TK 9/4/08 - Rosalina is fully up and running
SHORT: Pitch Deck LONG: Pitch Deck for Red Rover for Investors METRIC: Pitch Deck V1 created and reviewed by 3 people by weeks end STRETCH: V2 created by weeks end COMPLETION: 60% REVIEW: TK 9/5/08 - K created this, but didn't get feedback from 3 ppl. BETTER DO THESE:
SHORT: Org Chart LONG: The organizational chart for RR and SK broken into two companies METRIC: Org chart created by Week 1 with who is taking what roles STRETCH: n/a COMPLETION: 80% REVIEW: TK 9/3/08 - Set up Org Chart on Keynote to play with it some more. TK 9/4/08 - Reworked the org chart, and talked out with K. Now need to fill in the holes
SHORT: Pre/Post Program LONG: The pre/post program stuff for any gigs we are doing METRIC: Plan reviewed to see what is still needed, list prioritized and delegated by weeks end STRETCH: list of what's left is created by end of week COMPLETION: REVIEW: ONLY IF WE CAN:
SHORT: Grant Options LONG: Grant Options as a way to raise money for Red Rover METRIC: Set Robb Frank up to do exploratory research for us STRETCH: List from Robb received by weeks end COMPLETION: 40% REVIEW: TK 9/2/08 - Meet with Robb, K and I need to talk it out more
SHORT: Volunteer Army Plan LONG: A plan to manage an "Army" of student volunteers to help revolutionize education METRIC: Set Tania up with the idea by weeks end STRETCH: Tania creates the plan for the army COMPLETION: REVIEW: TK 9/4/08 - Tania wrote back and said she would be able to check in this weekend
SHORT: SendOutCards.com LONG: SendOutCards.com as an option for TY cards METRIC: Sign up for the program by Wednesday STRETCH: Send out first cards by next week (takes time to do handwriting setup) COMPLETION: 100% REVIEW: TK 9/3/08 - Set this up and paid for with my own account to test out before using with SK. TK 9/5/08 - Sent in my handwriting, so now just have to wait. AUGUST WEEK 4 - 2008(in order of importance)back to main page WE DO, WE WIN:
SHORT: SuperUser Adoption Page LONG: Mock up the superuser adoption page for Scott for Josh to use METRIC: Mock up completed and sent to Scott by friday STRETCH: n/a COMPLETION: 90% REVIEW: TK 8/26/08 - I took some note from a chat with Kevin and filled in more details, we should have this done by tomorrow. TK 8/27/08 - Sent K a mock up the adoption page and we'll talk about it tomorrow. TK 9/1/08 - Sent the mock up to Erika and waiting to get it back from her. The ticket is already in UNFUD
SHORT: RR Adoption Plan LONG: Create a plan for reaching our goal of 30 schools by Sept based on each adoption stage METRIC: Plan created by Friday and matched against the Superuser Dashboard STRETCH: n/a COMPLETION: 30% REVIEW: TK 8/26/08 - I'll start working getting a clearer picture of where we are now tomorrow. TK 8/27/08 - Rosalina is sending me an overview of the current school adoption TK 9/1/08 - I have the daya from Rosalina, but this will be easier to do once we have the adoption page up to look at.
SHORT: Pre/Post Program Finalized LONG: Finish what is needed for the pre/post program stuff and send out to schools we've already spoken at METRIC: All parts done by Thursday STRETCH: Sent to schools done and doing by Friday COMPLETION: 55% REVIEW: TK 8/26/08 - Didn't work on this today TK 8/27/08 - Sent out post stuff for two schools. Finalized email template with K and also wiki pages.
SHORT: RR Newsletter LONG: Send out the August Red Rover Newsletter METRIC: Sent by Thursday STRETCH: Sent on Wednesday COMPLETION: 100% REVIEW: TK 8/27/08 - Sent Tania the video for the Help Feature. Tomorrow I'll prep everything to send the newsletter out. TK 8/27/08 - Set up the email list and we are just waiting on the final newsletter TK 9/1/08 - Sent out the Newsletter!
SHORT: FB Fund Submission LONG: Submit our RR pitch deck to the FB Fund METRIC: Due on the 28th STRETCH: n/a COMPLETION: 100% REVIEW: TK 9/1/08 - Sent in the Application!
SHORT: Student / Group Leader Email Mock Ups LONG: Get mock ups for the student/group leader emails and post on UNFUD for Scott METRIC: Mock ups by Thursday, Posted to UnFud by Friday STRETCH: n/a COMPLETION: 95% REVIEW: TK 9/1/08 - Mocked up and sent to Erika for design work and then posted tickets in UNFUD BETTER DO THESE:
SHORT: RR Survey LONG: Send out an adoption survey to all the RR users to find out more about their usage and thoughts on RR METRIC: Survey complied/created on SurveyConsole by Thursday STRETCH: Send out on Thursday COMPLETION: REVIEW: TK 9/1/08 - Didn't do anything with this yet.
SHORT: Org Chart LONG: Finalize the Org Chart for Red Rover and Swift Kick METRIC: Org Chart done by Friday STRETCH: Disseminated to team on Friday COMPLETION: 50% REVIEW: TK 8/27/08 - Wrote up my notes and sent it to Kevin to talk over TK 9/1/08 - K and I broke out a bit of the org chart (K - Adoption, Raising Money, T - Development, Operations, Finances). But we still need to formally write this out. ONLY IF WE CAN:
SHORT: FYE Project LONG: Connect with Scott S. to set up the FYE connection with RR METRIC: Talked with Scott S. before Thursday STRETCH: n/a COMPLETION: REVIEW: TK 9/1/08 - nadda here
SHORT: Taxes LONG: Review the QB files from Rowan and fianlized the taxes for 07 METRIC: Taxes reviewed by Friday and ready for TaxMan for next week STRETCH: n/a COMPLETION: REVIEW: TK 9/1/08 - nadda here AUGUST WEEK 3 - 2008(in order of importance)back to main page WE DO, WE WIN:
LONG: Sending out the August Newsletter to Admin/Leaders/Students METRIC: Newsletter sent out by weekend STRETCH: n/a COMPLETION: 70% REVIEW: TD - 8/17/08 - waiting for Classes to be completed so that I could do a video on them, still can't use Help on my account. Tom, can you do a quick Screenflow of it (without a voiceover) and export it in NTSC format?
LONG: Send out and compile results from a RR survey of users METRIC: Survey sent out by Tuesday, Results reviewed on Friday STRETCH: n/a COMPLETION: REVIEW: BETTER DO THESE:
LONG: Get new writers to be regulars on the SL blog. METRIC: 2 posts this week by someone other than me - in particular Kody (Indiana) and Daniel (Iowa) since they haven't posted yet. STRETCH: 3 posts this week COMPLETION: RELATED GOAL: #b1Q REVIEW:
LONG: Take the notes of the retreat and turn them into actionable steps and delegate out. METRIC: ToDos done by Wednesday STRETCH: Delegated out by weeksend COMPLETION: REVIEW: ONLY IF WE CAN:AUGUST WEEK 2 - 2008(in order of importance)back to main page WE DO, WE WIN:
LONG: Finalize the mock up of the filter messaging from Erika METRIC: Erika gives us design by weeks end. STRETCH: We send it out to all admins (group leaders?) COMPLETION: 100% REVIEW: TK 8/11/08 - Sent mock up to Kevin, waiting to hear back. TK 8/15/08 - Got mockup back from Erika
LONG: Finalize the pre/post gig flow including all templates METRIC: All templates are done by weeks end STRETCH: Emma starts using system for next round of gigs COMPLETION: 40% REVIEW: TK 8/11/08 - Did some work on the Gdoc for this. Working through each piece. Emma is going to add in all the info she knows. TK 8/15/08 - Revised PrePS, sent emma the revised the contact sheets TK 8/17/08 - Emma is going to do a review of what is left to do.
LONG: Sending out the August Newsletter to Admin/Leaders/Students METRIC: Newsletter sent out by weekend STRETCH: n/a COMPLETION: 70% REVIEW: TD - 8/12/08 - Finished new features videos (all except classes and help), but can't upload to Vimeo now b/c they're doing some kind of maintenance. TD - 8/13/08 - Added videos to Google doc (for newsletter). TD - 8/15/08 - Added tags video to newsletter doc and almost done with Weebly video. I have the intro sequences for classes and help ready.
LONG: Take the notes of the retreat and turn them into actionable steps and delegate out. METRIC: ToDos done by Wednesday STRETCH: Delegated out by weeksend COMPLETION: REVIEW: TK 8/17/08 - Didn't do this, will work on it next week. BETTER DO THESE:
LONG: Take Rowans QB files and give them to the tax guy METRIC: Files given to tax guy by weeks end. STRETCH: n/a COMPLETION: REVIEW: TK 8/17/08 - Emma said Rowan is still working on it. So we are just waiting.
LONG: Get new writers to be regulars on the SL blog. METRIC: 3 posts this week by 3 new writers. STRETCH: 4 posts this week COMPLETION: 100% RELATED GOAL: #b1Q REVIEW: TD - 8/12/08 - Two posts by two new folks already up! Still waiting on Nick and Kody. Added their bio pages to the wiki and their photos to the blog. TD - 8/13/08 - Third post up (by Nick Chapa)! Woohoo! TD - 8/15/08 - Fourth post up by me. Kody confirmed that he'd post next week so I made him a bio page, and Debra Sanborn hooked me up with the student government president of Iowa State U! TD - 8/17/08 - Surprise post yesterday by new writer whom I had invited a while ago and forgot about. Now working on getting all the writers to get to know one another. ONLY IF WE CAN:
LONG: Sign up for sendoutcards.com to handle our TY cards. METRIC: signed up by weeks end. STRETCH: send in handwritting sample by weeks end. COMPLETION: REVIEW: TK 8/17/08 - Sent K a question about it as it has a high startup cost. Not sure. AUGUST WEEK 1 - 2008(in order of importance)back to main page WE DO, WE WIN:
LONG: Host a KT retreat for 3 days in Wisconsin METRIC: n/a STRETCH: n/a COMPLETION: 90% RELATED GOAL: n/a REVIEW: TK 8/7/08 - Back from our retreat today, lots of great stuff, next step is to get the notes online and talk out with other team members. TK 8/10/08 - Wrote up the notes. Last step is to turn the notes into action steps
LONG: Define and Post Week 2 tickets for RR and post onto UNFUD METRIC: Posted by Friday STRETCH: n/a COMPLETION: 100% RELATED GOAL: #a1M REVIEW: TK 8/6/08 - KT defined the next round of tickets on the gdoc and I'll post to UNFUD today. TK 8/10/08 - Posted all the tickets
LONG: Define the first paid feature, send mock up to Erika to get ready to send out next week. METRIC: Mock up done by Friday STRETCH: n/a COMPLETION: 80% RELATED GOAL: #a3M REVIEW: TK 8/6/08 - WE defined the feature. Now need to finalize our sketch and send to Erika for full mock up. Also need to check with Scott to make sure it can be done. TK 8/10/08 - sent mock up to Kevin. Once we agree, we'll send to Erika to mock up.
LONG: The Military program is on Friday and make sure to go back over all the slides for both programs. METRIC: n/a STRETCH: n/a COMPLETION: 100% RELATED GOAL: #b8M REVIEW: TK 8/6/08 - Talked out both programs with Kevin, now need to finalize for program. TK 8/10/08 - Done and Done.
LONG: Newsletters sent out by end of week. METRIC: Sent out no later than Sunday. STRETCH: Sent out by Thursday. COMPLETION: 60% RELATED GOAL: #a4M REVIEW: TD - 8/5/08 - Just need to plug in upcoming features and videos for new features, then format. TK 8/6/08 - Talked with Tania and we are still waiting on the classes feature before sending out. Tania is going to work on vids though. TK 8/10/08 - Still waiting on classes. BETTER DO THESE:
LONG: Greg H. needed more info for the RR Research project, so we need to supply him with info as needed METRIC: Contact by Friday STRETCH: n/a COMPLETION: 80% RELATED GOAL: #b2M REVIEW: TK 8/6/08 - Sent Greg's email on to Kevin and Kevin will follow up.
LONG: Come up with better way to track project completion and implement - should have better adoption (among us) and take less time to fill out and review. METRIC: Implemented by Sunday. STRETCH: COMPLETION: RELATED GOAL: n/a REVIEW: TD - 8/5/08 - http://www.swiftkick. wikispaces.net/Prioritization_ Testing TK 8/7/08 - In thinking about this, I'm not too sure we need more done for right now, we are a small teams and if this works for the 80% solution, lets keep it.
LONG: Post regularly on the SL blog. METRIC: 2 posts per week. STRETCH: 3 posts per week. COMPLETION: RELATED GOAL: #b1Q REVIEW: TD - 8/5/08 - Post #1 up.
LONG: Get in touch with student governments from different colleges and ask them to recommend writers. METRIC: Contact 15 more student governments by end of week. Find 2 new writers. STRETCH: Find 3 new writers, have 1 write a post by end of week. COMPLETION: RELATED GOAL: #b1Q REVIEW: TD - 8/5/08 - Facebook messaged student governments until Facebook accused me of spamming and threatened to ban me. Got 4 interested students though and set up 2 today.
LONG: update Conference sheet and start submitting METRIC: STRETCH: COMPLETION: RELATED GOAL: n/a REVIEW: ONLY IF WE CAN:#b5M
LONG: Review Rowan's work and package everything together to send into Tax guy for 07 METRIC: QB files received back from Rowan by Friday to be ready to go to tax guy next week. STRETCH: n/a COMPLETION: 100% RELATED GOAL: #b5M REVIEW: TK 8/7/08 - Emma sent me the files, just need to review them. TK 8/10/08 - Looked at Excel doc from rowan and answered his questions. Now just need finalization from Rowan.
LONG: Add more tools and videos to the wiki. METRIC: 1 more tool added to each section by end of week. 2 more videos added. STRETCH: 3 videos added. COMPLETION: RELATED GOAL: #a2Q, #b1Q REVIEW: JULY WEEK 5 - 2008(in order of importance)back to main page WE DO, WE WIN:
LONG: Post all the tickets on UNFUD for the first 3 weeks of August. METRIC: 3 weeks posted STRETCH: Up to end of August posted COMPLETION: 75% RELATED GOAL: #a3M, #a1Q REVIEW: TK 7/28/08 - started working on gdoc for timeline. kevin is also working on it. TK 7/29/08 - Kevin put up a mock up of the timeline. We'll review and send to erika tomorrow. TK 7/30/08 - Talked out Timeline with Kevin, organzied it, and sent to Erika for Mock ups TK 7/31/08 - Organized the Gdoc for the next round of tickets TK 8/3/08 - Well put up tickets for next week
LONG: For the month we only need 3 more schools. Find 3 more who push to their regular students. METRIC: 3 schools push STRETCH: 4 schools push COMPLETION: 75% RELATED GOAL: #a2M, #a2Q REVIEW: TK 7/31/08 - Was trying to look at the excel doc, but there is an error in downloading. Waiting on Scott. TK 8/3/08 - Loyola Pushed to Reg. Students. Even though I didn't get 3 for this week, we do have our 7 for the month.
LONG: Map out a rough agenda for the upcoming retreat and review. METRIC: Rough draft down by friday STRETCH: n/a COMPLETION: 100% RELATED GOAL: all REVIEW: TK 7/29/08 - Wrote up an outline for the retreat on Gdoc. Sent Kevin an invite. TK 8/3/08 - Have print outs and ready to go
LONG: Talk with each person to set up goals for the month with corresponding metrics METRIC: Goals Posted on Friday STRETCH: n/a COMPLETION: 80% RELATED GOAL: n/a REVIEW: TD 7/31/08 - Spoke with TK today - will update August goals tomorrow. TK 7/31/08 - Wrote out most of the August goals. Emailed SK team to get goals for August ready. TK 8/3/08 - Talked it out with Tania, will try and talk out today with Emma. I started formating the goals
LONG: Take all the pieces we have and finalize them METRIC: Done by friday STRETCH: Submit to Facebook Fund COMPLETION: 0% RELATED GOAL: n/a< | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||