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NOVEMBER WEEK 1 - 2008

(in order of importance)
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Monday


IS Deck
K - IS Deck?

Investor Packet
K - Investor Deck?

RR Roadmap
K - Write up Tania Notes
KT - Talk Out (Recommender and FYE)

Financials
T - Send out final 07 Tax stuff (DONE)

Gig/Conf Follow Up
T - ASGA Contact Info (Waiting on Emma)
T - TY Cards (Waiting on Emma)

Retreat Wrap-Up
T - Review To-Dos from Retreat

Other
KT - Get Out The Vote Rally! (DONE)

Tuesday


RR Roadmap
K - Lay Road Map for (Recommender and FYE)
K - Begin Wireframes

Financials
K - Figure out loans / payouts (Total In, Avg APR, Burn Rate)

Sales
T - Q1 Pipeline (on SF - Emma)
T - Sales Goals with Emma (DONE - Waiting on Emma)

Other
KT - Get Out The Vote Rally! (DONE)

Wednesday


RR Roadmap
T - Talk out with Scott
T - Create Key Metrics / Plan for Reviewing
K - Finish Wireframes

Retreat Wrap-Up
T - Q4 Goals on Wiki

Sales
T - Sales Review (with Emma) (DONE)

Thursday


Financials
T - Financial Models / Plan

Friday


Financials
T - Update QB files from 10-21 to 11-03 (DONE)

Gig/Conf Follow Up
KT - Gig Prep for Weekend gigs


Next Week Notes






OCTOBER WEEK 4 - 2008

(in order of importance)
back to main page


Monday


IS Deck
K - By 1:00 first 6 Slides
KT - Set Up IS Feedback Meetings

Account Manager Work
K - Contact Madison, Baker, Dubois, Stanford
T - Divi Out Top Schools (DONE)

RR Roadmap
T - Finish Wireframes/Mock Ups
T - Finalize Roadmap (DONE)

Other Stuff
T - Meeting w Chuck (DONE)

Tuesday


IS Deck
KT - Review Feedback from Meetings
K - Finish Deck

Investor Packet
T - Charting Competitors
T - Finish Sales Pipeline

RR Roadmap
KT - Talk with Scott about Roadmap
T - Map out Weekly goals

Financials
K - Figure out loans / payouts (Total In, Avg APR, Burn Rate)

Other Stuff
T - Meet with Jonathan (DONE)
T - Depo Checks (DONE)

Wednesday


IS Deck
KT - Set Up IS Sales Meetings

Account Manager Work
T - Draft Plan for Adoption

Gig/Conf Follow Up
T - ASGA Contact Info

Q1 Sales
T - Review Sales Plan with Emma (DONE)
T - Set Goals (DONE)

Gig/Conf Follow Up
T - TY Cards
T - PHCC Follow Up (DONE)
T - Business Card Follow Up Various Gigs (DONE)

Other Stuff
T - Meeting with Emma (DONE)
T - Send out Survey Magazines with confirmation email (DONE)

Thursday


IS Deck
KT - Sales Meetings

Retreat Wrap-Up
T - Q4 Goals on Wiki
T - Review To-Dos from Retreat

Financials
T - How to structure debts better with SK
T - System for ongoing financial reviews

Friday

KT - Sales Meetings

Financials
T - Send out final 07 Tax stuff
T - Update QB files from 9-29 to 10-20 (DONE)


Next Week Notes







OCTOBER WEEK 3 - 2008

(in order of importance)
back to main page


Monday


SHORT: KP: Investor Packet
LONG: Complete Competition and Sales Pipeline
REVIEW: TK - started working on sales pipeline and sent notes to kevin

SHORT: TK - Retreat Wrap up
LONG: Write up notes from notebook - Organize tasks
REVIEW: Wrote up notes on gdoc and email K. # Next step is to account for tasks.


SHORT: KPTK- IS Packet Review.
LONG: 1) Needs a quick get visual maybe in place of the executive summary 2) Mock up involvement dashboard - Who uses this dashboard - # of people involved -effective group fair
REVIEW: Talked it out and list above are two important fixes we need

SHORT: KP - Make edit list, assign edits
LONG: 1) Visual of student flow through pieces of IS (diagram to go with first page summary) 2) mock up of advanced dashboard
REVIEW:

SHORT: TK - Make short list, first round folk to give us feedback
LONG: Who can we have help with IS feedback (Chuck, Art, Dave, Amybeth...)
REVIEW: Nothing that can be done here till we are done with next round of IS packet

SHORT: TK -Set up Sforce for IS pipeline, assign each of us schools.
LONG: Find out which schools are our best option for talking about IS with and then assign to KT
REVIEW: Set Up SF Report and Assigned us people

SHORT: TK - Odesk Check In
LONG: About work flow and upcoming projects and time allotment per month
REVIEW: Send Email to set up time

SHORT: TK - Close Ads Contract
LONG: Send ads contract to for blog ads
REVIEW: Sent invoice and posted ads

SHORT: TK - SAC Follow Up
LONG: Phone call to Jorge to follow up to call
REVIEW: Emailed Jorge, no word back yet



Tuesday


SHORT: RR Student Leader Email
LONG:
REVIEW:

SHORT: IS Complete
LONG:
REVIEW:

SHORT: Investor Packet
LONG:
REVIEW:

SHORT: Defining Sales Roll Out
LONG:
REVIEW:

SHORT: FYE Ed Session Submitted
LONG:
REVIEW:


Wednesday

RR Regular User Email

Thursday

Road Map Done - Talk with Scott
Convo on Opening up RR in Facebook

SHORT: TK - APCA Conference (LV and Iowa)
REVIEW:

SHORT: TK - ASGA Handouts
REVIEW:

SHORT: Investor Packet (Need Update from K)
REVIEW:

SHORT: IS (Need Update from K)
REVIEW:

SHORT: TK - Talk to Emma about Q1 Schools
REVIEW:

Friday

Dashboard Mock Ups
Financial Projection Update

Notes for Next Week

Whitney Wire frames

SHORT: KP - RR Facebook Invite with School Status Bar
LONG:
REVIEW:

SHORT: KPTK - IS Convo / feedback / rollout plan.
LONG:
REVIEW:







OCTOBER WEEK 2 - 2008

(in order of importance)
back to main page

SK Retreat in Albany NY

OCTOBER WEEK 1 - 2008

(in order of importance)
back to main page

WE DO, WE WIN:


BETTER DO THESE:



-----------
Kevin
-----------
Tom
-----------
Emma
-----------
Tania
-----------








X
SHORT: Deeper bug testing
LONG: Coordinate with Steve to do a deeper sweep of RR for bugs.
METRIC: All links tried on both PC and Mac
STRETCH: Twice
COMPLETION:
REVIEW:
TD - 10/7/08 - Emailed Steve to set up a time to coordinate this.
TD - 10/9/08 - Haven't heard from Steve yet.


-----------
Kevin
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Tom
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Emma
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Tania
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X

SHORT: Volunteer Army Plan
LONG: A plan to manage an "Army" of student volunteers to help revolutionize education
METRIC: Create plan for Army by Thursday
STRETCH: Begin recruiting
COMPLETION: 50%
REVIEW:
TD - 9/24/08 - Have started talking to Christopher about this.
TD - 10/9/08 - Created google doc with beginning plans - shared with Tom and Christopher.


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Kevin
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Tom
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Emma
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Tania
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X

SHORT: More action on SL blog
LONG: I've been slacking a bit with this - at least 2 posts per week from me and at least 1 from one of the other bloggers
METRIC: 2 Tania posts, 1 other blogger post
STRETCH: 2 other blogger posts
COMPLETION: 75%
REVIEW:
TD - 10/9/08 - One post up from me and one from Tom (does that count as "another blogger"?).

ONLY IF WE CAN:



SEPTEMBER WEEK 4 - 2008

(in order of importance)
back to main page

WE DO, WE WIN:


BETTER DO THESE:



-----------
Kevin
-----------
Tom
-----------
Emma
-----------
Tania
-----------








X
SHORT: Bug testing
LONG: Coordinate with Steve to start test for RR bugs and report back to Scott.
METRIC: All pages of site reviews and main links tried on both PC and Mac
STRETCH: Go through all links twice on two different Macs and PCs
COMPLETION: 100%
REVIEW:
TD - 9/23/08 - Emailed Tom about it. Will coordinate with Steve as soon as I get Tom's approval. Keeping track of bugs in the meanwhile and making screencasts. Is there a page we should add all these bug videos to?
TD - 10/7/08 - Created google doc and put in whatever bugs I've come across in the first review. Speaking with Steve now about doing a more systematic and thorough check.


-----------
Kevin
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Tom
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Emma
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Tania
-----------


X

X



XX
SHORT: Action steps from user survey data
LONG: Create action steps based on the survey data for specific improvements of RR
METRIC: List of specific action steps created by Tuesday
STRETCH:
COMPLETION: 100%
REVIEW:
TD - 9/18/08 - Emailed Tom with overview of results and suggestions (though I am not sure how specific you want the suggestions to be - I can get a lot more specific). Also - the user data can be exported into xls and csv in case you need it.
TD - 9/23/08 - Using Tom's thinking points, brainstormed with Kevin and came up with action steps. Made a google doc (called Student Segmentation). Google doc with survey results is also up (Survey Results 9/18).


-----------
Kevin
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Tom
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Emma
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Tania
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X
SHORT: Set up Red Rover at Hunter
LONG: Get email sent out to all students and different email to student leaders
METRIC: Both emails sent out
STRETCH:
COMPLETION: 30%
REVIEW:
TD - 9/17/08 - Spoke with student government again about this and found out that most clubs won't be official until late October! Went to club fair and picked up tons of club fliers. Will email them using these. Set up appointment with Student Activities folks to see if they can help push it.
TD - 9/24/08 - Met with Julie at Student Services to talk about RR, and she's super excited about it and says she has the authority to push for this. She said RR would save her office tons of time because they are doing a lot of it with pen and paper right now, and there is no way to track its effectiveness.
She said our best bet would be to set up a presentation for all the Student Activities and FYE folks at Hunter (along with the student government). Do you have a PowerPoint like this handy by any chance, or should I put together a template? She says if Baruch is in then Hunter will want to do it even more.
(What is going with Baruch now and who's the contact?) And last but not least, she said we could present to their CUNY-wide meeting of student services people. It was wonderful seeing her excitement and re-realizing just how much Hunter (and the world) needs Red Rover :* )
TD - 10/7/08 - Still waiting to hear from Kevin about whether or not Baruch has set up Red Rover and - if so - who our contact is. Hunter student activities is dying to get this info.


-----------
Kevin
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Tom
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Emma
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Tania
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X
SHORT: Create pitch template
LONG: Create a document (probably on the Wiki) that people can use to structure their conversations with the powers that be re: setting up RR in their schools.
METRIC: Document created by Thu
STRETCH: Created by Tue
COMPLETION: 100%
REVIEW:
TD - 9/20/08 - Compiled the necessary info for this.
TD - 9/23/08 - Created pitch page (http://redrover.swiftkick.wikispaces.net/Pitching Red Rover). Will try it out tomorrow to see if it covers all the points.

ONLY IF WE CAN:



-----------
Kevin
-----------
Tom
-----------
Emma
-----------
Tania
-----------







X

SHORT: Volunteer Army Plan
LONG: A plan to manage an "Army" of student volunteers to help revolutionize education
METRIC: Create plan for Army
STRETCH: Begin recruiting
COMPLETION: 10%
REVIEW:
TD - 9/24/08 - Have started talking to Christopher about this.

SEPTEMBER WEEK 3 - 2008

(in order of importance)
back to main page

WE DO, WE WIN:



-----------
Kevin
-----------
Tom
-----------
Emma
-----------
Tania
-----------


XX

X




SHORT: Stanford Support
LONG: Stanford launches on Monday and we want to work with them to make sure everything runs smootly
METRIC: Stanford pushes to leaders on Monday, pushes to regular students by friday (Ads on FB)
STRETCH: n/a
COMPLETION:
REVIEW:




-----------
Kevin
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Tom
-----------
Emma
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Tania
-----------


XX






SHORT: Lawyer Meeting
LONG: Meet with lawyer to set up LLC and talk about raising captial
METRIC: Meeting before Thursday
STRETCH: Process of LLC started on Thursday
COMPLETION:
REVIEW:
8/15 - Talked to John at law firm, corp process started. Should be done Tuesday



-----------
Kevin
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Tom
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Emma
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Tania
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XX




SHORT: Group Leader Email
LONG: Finish the group leader email that was half done
METRIC: Send out the email by Thursday
STRETCH: n/a
COMPLETION:
REVIEW:





-----------
Kevin
-----------
Tom
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Emma
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Tania
-----------




XX




SHORT: Account Manager
LONG: There are 2 rounds left. Hire an account manager for RR
METRIC: Hire by Friday. Round 3 done by Thrusday and final phone interviews done by Friday.
STRETCH: Start training on Friday
COMPLETION:
REVIEW:



-----------
Kevin
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Tom
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Emma
-----------
Tania
-----------




X




SHORT: Adoption Dashboard
LONG: Fix the superuser adoption dashboard as the data is all off
METRIC: Fix by Thursday
STRETCH: n/a
COMPLETION:
REVIEW:




-----------
Kevin
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Tom
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Emma
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Tania
-----------


X

XX




SHORT: RR What's Next Brainstorm (viral and UX)
LONG: Brainstorm about the next steps for RR and how we can do it better
METRIC: Brainstrom done by Friday
STRETCH: Roadmap for teh brainstorm created
COMPLETION:
REVIEW:

BETTER DO THESE:





-----------
Kevin
-----------
Tom
-----------
Emma
-----------
Tania
-----------


X

X



XX
SHORT: User Survey Review
LONG: The user survey data is all on surveymonkey, but not in a usable format
METRIC: Compile the data and report back to team by Friday
STRETCH: Action steps created from data by Friday
COMPLETION: 100% ?
REVIEW:
TD - 9/18/08 - Emailed Tom with overview of results and suggestions (though I am not sure how specific you want the suggestions to be - I can get a lot more specific). Also - the user data can be exported into xls and csv in case you need it.


-----------
Kevin
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Tom
-----------
Emma
-----------
Tania
-----------


XX






SHORT: Scott Silverman
LONG: Scott is working on FYE tech curiculum
METRIC: Meeting set up by Wednesday
STRETCH: n/a
COMPLETION:
REVIEW:




-----------
Kevin
-----------
Tom
-----------
Emma
-----------
Tania
-----------


X

XX




SHORT: Q4 Goals
LONG: Q4 is coming up starting next month and we need our goals for the rest of the year
METRIC: Q4 rough outline done by Friday
STRETCH: Q4 rough outline shared with team on GDoc
COMPLETION:
REVIEW:




-----------
Kevin
-----------
Tom
-----------
Emma
-----------
Tania
-----------


X

XX

X


SHORT: KT Retreat
LONG: Our quarterly retraet is coming up for Q4
METRIC: Plan our retreat date by Tuesday
STRETCH: Fights booked by Thursday
COMPLETION:
REVIEW:

ONLY IF WE CAN:





-----------
Kevin
-----------
Tom
-----------
Emma
-----------
Tania
-----------


X

XX




SHORT: Org Chart Review
LONG: After talking it out, the Org Chart needs another round of revisions
METRIC: Review and create V2 Org Chart by Friday
STRETCH: Review with team by Friday
COMPLETION:
REVIEW:




-----------
Kevin
-----------
Tom
-----------
Emma
-----------
Tania
-----------




XX




SHORT: 2007 Taxes
LONG: 2007 Taxes are still open and not filed
METRIC: Review QB files by Thursday
STRETCH: Filter out RR costs
COMPLETION:
REVIEW:




-----------
Kevin
-----------
Tom
-----------
Emma
-----------
Tania
-----------




X



XX
SHORT: Volunteer Army Plan
LONG: A plan to manage an "Army" of student volunteers to help revolutionize education
METRIC: Create plan for Army
STRETCH: Begin recruiting
COMPLETION:
REVIEW:
TD - 9/20/08 - Haven't started working on this yet.


-----------
Kevin
-----------
Tom
-----------
Emma
-----------
Tania
-----------








XX
SHORT: Set up Red Rover at Hunter
LONG: Get email sent out to all students and different email to student leaders
METRIC: Both emails sent out
STRETCH:
COMPLETION: 25%
REVIEW:
TD - 9/17/08 - Spoke with student government again about this and found out that most clubs won't be official until late October! Went to club fair and picked up tons of club fliers. Will email them using these. Set up appointment with Student Activities folks to see if they can help push it.

SEPTEMBER WEEK 2 - 2008

(in order of importance)
back to main page

WE DO, WE WIN:


-----------
Kevin
-----------
Tom
-----------
Emma
-----------
Tania
-----------

XX

X




SHORT: RR UX Review
LONG: Review each piece of RR and map out a better UX
METRIC: Map created by Friday
STRETCH: Posted on UNFUD by Friday
COMPLETION: 100%
REVIEW:
TK 9/8/08 - Talked this out with K and we want to go through the site with each piece and determine what the "better way" is.
TK 9/9/08 - Talked with K, then built Mock Ups, then talked with K again. I'll tweak and post to UNFUD tomorrow.
TK 9/10/08 - Erika has the mock ups, she will send to Scott tomorrrow. I'll post on UNFUD tomorrow
TK 9/11/08 - Scott finished the UX tickets on UNFUD. Steve did some testing and we'll post them on UNFUD tomorrow.
TK 9/14/08 - Posted on UNFUD.

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Kevin
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Tom
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Emma
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Tania
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X

XX




SHORT: V1 on UNFUD
LONG: Create ticket for all the V1 features and post them on UNFUD
METRIC: V1 posted by Thursday
STRETCH: n/a
COMPLETION: 40% Deferred
REVIEW:
TK 9/8/08 - I posted the "message all users" on UNFUD
TK 9/9/08 - Many pieces of this are being paused (group leader email, adoption dashboard) so we can foucs on site enhancements


-----------
Kevin
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Tom
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Emma
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Tania
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X

X




SHORT: Adoption Plan - Wiki
LONG: Create pages for each step of the adoption plan on the wiki
METRIC: All pages created/finished by Friday
STRETCH: n/a
COMPLETION: 20%
REVIEW:
TK 9/10/08 - Set up Stanford U. today by populating all their groups with tags, description, and category. All that is left is for them to invite in starting monday.
TK 9/14/08 - We still need a clear plan on this.


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Kevin
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Tom
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Emma
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Tania
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X

X




SHORT: Admin Check In
LONG: Check in with all admins on current position
METRIC: Check in by Thursday with current position and what we are doing
STRETCH: Check in by Wednesday (dependent on Adoption Plan on Wiki)
COMPLETION: 80%
REVIEW:
TK 9/9/08 - Sent emails to all the admins who we posted FB ads for. Let them know about the ad and the stud. email
TK 9/14/08 - Followed up with all the admin I had.


-----------
Kevin
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Tom
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Emma
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Tania
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X



X
SHORT: Custom User Emails
LONG: Red Rover sends out Custom User Emails to all users
METRIC: Emails go out Monday
STRETCH: Get feedback for next round from 10 students
COMPLETION: 70% Deferred
REVIEW:
TK 9/8/08 - I checked off the reg. stud. email as and we are just waiting on Erika to finish the last bit of it to send out tomorrow. The we'll start working on group leader email, but that shouldn't take as long.
TK 9/9/08 - Sent out today reg. stud. We are waiting on the group leader email until next week.

-----------
Kevin
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Tom
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Emma
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Tania
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X

XX




SHORT: RR Viral Plan on UNFUD
LONG: Post tickets for the RR Viral Plan on UNFUD
METRIC: Talk out with K by Wednesday, Post on UNFUD by Friday
STRETCH: n/a
COMPLETION: 40%
REVIEW:
TK 9/11/08 - Created mock ups for how to do the FB invite a classmate feature.
TK 9/14/08 - Posted FB invite on RR. Next step is to talk about other ways to do viralness

-----------
Kevin
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Tom
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Emma
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Tania
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X
SHORT: User Survey
LONG: Create and Send out a user survey for Red Rover
METRIC: Created by Wednesday, send out Thursday (SurveyMonkey.com)
STRETCH: Sent out Wednesday
COMPLETION: 85%
REVIEW:
TD - 9/9/08 - Sent Tom draft of survey.
TK 9/10/08 - Sent back to Tania and waiting for her to create the survey. We are going to have a different survey based on user and # of tags
TK 9/11/08 - Tania is done and sent them to me. We'll send them out tomorrow.
TK 9/14/08 - Survey was sent out. Next step is to compile results.

BETTER DO THESE:



-----------
Kevin
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Tom
-----------
Emma
-----------
Tania
-----------



X




SHORT: Account Manager Hired
LONG: Hire a Red Rover account manager based on current list
METRIC: Follow up by Monday, Hire by Friday
STRETCH: Set up for Job by Friday
COMPLETION: 65%
REVIEW:
TK 9/8/08 - Began to sort through the emails today. Will follow up tomorrow.
TK 9/10/08 - Narrowed list and followed up today. Many replied. Next step is phone interview.
TK 9/14/08 - On the final 2 steps with tthe top group. We will know by end of next week.

-----------
Kevin
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Tom
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Emma
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Tania
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X

XX




SHORT: Red Rover LLC
LONG: Talk to lawyer to LLC Red Rover and split the two companies
METRIC: Meeting setup on Monday, Paperwork started by Thursday
STRETCH: Filed by Friday
COMPLETION:
REVIEW:
TK 9/14/08 - Kevin said he would work on this with the lawyer

-----------
Kevin
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Tom
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Emma
-----------
Tania
-----------





X


SHORT: Conference Plan
LONG: Create a list of the conference we are going to with deadlines
METRIC: List with deadlines created by Wednesday (9th is a deadline!)
STRETCH: n/a
COMPLETION: 80%
REVIEW:
TK 9/9/08 - Submitted the FYE conference paperwork.
TK 9/14/08 - Submitted to the NASPA conference



ONLY IF WE CAN:




-----------
Kevin
-----------
Tom
-----------
Emma
-----------
Tania
-----------







X
SHORT: Volunteer Army Plan
LONG: A plan to manage an "Army" of student volunteers to help revolutionize education
METRIC: Create plan for Army by Friday
STRETCH: Start recruiting by Friday
COMPLETION: 10%
REVIEW:
TK 9/9/08 - Explained this to Tania.

-----------
Kevin
-----------
Tom
-----------
Emma
-----------
Tania
-----------

X






SHORT: RRHQ Review
LONG: Create a mock up of the new RRHQ
METRIC: Mock up created by Thursday, Sent to Erika by Friday
STRETCH: Get back from Erika by Friday
COMPLETION:
REVIEW:

-----------
Kevin
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Tom
-----------
Emma
-----------
Tania
-----------



X




SHORT: Job Descriptions
LONG: Create Job Descriptions for org chart roles
METRIC: List of Roles mapped by Tuesday, Created rough by Friday
STRETCH: n/a
COMPLETION:
REVIEW:







SEPTEMBER WEEK 1 - 2008

(in order of importance)
back to main page

WE DO, WE WIN:




-----------
Kevin
-----------
Tom
-----------
Emma
-----------
Tania
-----------

XX

X





SHORT: Adoption Plan (Just for Week 1)
LONG: We are waiting on the adoption dashboard to build the full adoption plan for Q4, so this is just for Week 1
METRIC: K and T key schools contacted by Wednesday.
STRETCH: At least 1 of 3 pushed to students by end of the week.
COMPLETION: 40%
REVIEW:
TK 9/4/08 - K and T laid out key schools to work with
TK 9/4/08 - I wrote up and sent out a job description for a RR Account Manager
TK 9/5/08 - I have a lot of candidates and now need to filter through them.

-----------
Kevin
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Tom
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Emma
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Tania
-----------

X

XX





SHORT: V1 Road Map
LONG: V1 Road Map for RR with Corresponding Tickets
METRIC: V1 Finalized by Thursday, Tickets put in by Friday
STRETCH: Tickets added with milestones
COMPLETION: 75%
REVIEW:
TK 9/2/08 - Talked with Scott about current ticket, and the V1 Road Map. Said we would have the full roadmap to him by end of this week.
TK 9/4/08 - Reworked the road map a little more. Still waiting for feedback from K.
TK 9/5/08 - We talked out the roadmap and have the list for the next 2 weeks. Next is to post on UNFUD



-----------
Kevin
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Tom
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Emma
-----------
Tania
-----------

XX

X





SHORT: RR Viral Plan
LONG: Reviewing Use Cases to determine ways to make RR more viral (included in RR V1 dev)
METRIC: Plan created by Thursday, Turned into tickets by Friday
STRETCH: n/a
COMPLETION: 35%
REVIEW:
TK 9/3/08 - Drafted a viral plan and sent to K to talk about
TK 9/5/08 - Didn't talk about this anymore



-----------
Kevin
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Tom
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Emma
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Tania
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X





SHORT: Bug Testing
LONG: Bug Testing throughout all the RR features with each Use Case
METRIC: Bug Testing for each use case completed by end of week
STRETCH: Bugs listed on gdoc and prioritized for UnFUD
COMPLETION: 100%
REVIEW:
TK 9/3/08 - Cleaned up the bugs I could find in the system. Created tickets.

-----------
Kevin
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Tom
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Emma
-----------
Tania
-----------



X





SHORT: Delegate School Setup
LONG: Delegate School Setup to Rosalina so she can set up a school from beginning to end
METRIC: Gdoc Created by Wednesday's end
STRETCH: Rosalina trained on system by end of wednesday
COMPLETION: 100%
REVIEW:
TK 9/2/08 - Started working on the Gdoc, I am about 80% done and tomorrow will set Rosalina up.
TK 9/3/08 - Finished the Gdoc, sent to Rosalina, will try and get her up and running on it tonight.
TK 9/4/08 - Rosalina is fully up and running


-----------
Kevin
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Tom
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Emma
-----------
Tania
-----------

XX

X





SHORT: Pitch Deck
LONG: Pitch Deck for Red Rover for Investors
METRIC: Pitch Deck V1 created and reviewed by 3 people by weeks end
STRETCH: V2 created by weeks end
COMPLETION: 60%
REVIEW:
TK 9/5/08 - K created this, but didn't get feedback from 3 ppl.


BETTER DO THESE:




-----------
Kevin
-----------
Tom
-----------
Emma
-----------
Tania
-----------

X

XX





SHORT: Org Chart
LONG: The organizational chart for RR and SK broken into two companies
METRIC: Org chart created by Week 1 with who is taking what roles
STRETCH: n/a
COMPLETION: 80%
REVIEW:
TK 9/3/08 - Set up Org Chart on Keynote to play with it some more.
TK 9/4/08 - Reworked the org chart, and talked out with K. Now need to fill in the holes



-----------
Kevin
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Tom
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Emma
-----------
Tania
-----------





XX



SHORT: Pre/Post Program
LONG: The pre/post program stuff for any gigs we are doing
METRIC: Plan reviewed to see what is still needed, list prioritized and delegated by weeks end
STRETCH: list of what's left is created by end of week
COMPLETION:
REVIEW:


ONLY IF WE CAN:



-----------
Kevin
-----------
Tom
-----------
Emma
-----------
Tania
-----------



X





SHORT: Grant Options
LONG: Grant Options as a way to raise money for Red Rover
METRIC: Set Robb Frank up to do exploratory research for us
STRETCH: List from Robb received by weeks end
COMPLETION: 40%
REVIEW:
TK 9/2/08 - Meet with Robb, K and I need to talk it out more


-----------
Kevin
-----------
Tom
-----------
Emma
-----------
Tania
-----------



X



XX

SHORT: Volunteer Army Plan
LONG: A plan to manage an "Army" of student volunteers to help revolutionize education
METRIC: Set Tania up with the idea by weeks end
STRETCH: Tania creates the plan for the army
COMPLETION:
REVIEW:
TK 9/4/08 - Tania wrote back and said she would be able to check in this weekend


-----------
Kevin
-----------
Tom
-----------
Emma
-----------
Tania
-----------



X





SHORT: SendOutCards.com
LONG: SendOutCards.com as an option for TY cards
METRIC: Sign up for the program by Wednesday
STRETCH: Send out first cards by next week (takes time to do handwriting setup)
COMPLETION: 100%
REVIEW:
TK 9/3/08 - Set this up and paid for with my own account to test out before using with SK.
TK 9/5/08 - Sent in my handwriting, so now just have to wait.






AUGUST WEEK 4 - 2008

(in order of importance)
back to main page

WE DO, WE WIN:




-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------

X

X








SHORT: SuperUser Adoption Page
LONG: Mock up the superuser adoption page for Scott for Josh to use
METRIC: Mock up completed and sent to Scott by friday
STRETCH: n/a
COMPLETION: 90%
REVIEW:
TK 8/26/08 - I took some note from a chat with Kevin and filled in more details, we should have this done by tomorrow.
TK 8/27/08 - Sent K a mock up the adoption page and we'll talk about it tomorrow.
TK 9/1/08 - Sent the mock up to Erika and waiting to get it back from her. The ticket is already in UNFUD


-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------

X

X








SHORT: RR Adoption Plan
LONG: Create a plan for reaching our goal of 30 schools by Sept based on each adoption stage
METRIC: Plan created by Friday and matched against the Superuser Dashboard
STRETCH: n/a
COMPLETION: 30%
REVIEW:
TK 8/26/08 - I'll start working getting a clearer picture of where we are now tomorrow.
TK 8/27/08 - Rosalina is sending me an overview of the current school adoption
TK 9/1/08 - I have the daya from Rosalina, but this will be easier to do once we have the adoption page up to look at.



-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------

X

X



X




SHORT: Pre/Post Program Finalized
LONG: Finish what is needed for the pre/post program stuff and send out to schools we've already spoken at
METRIC: All parts done by Thursday
STRETCH: Sent to schools done and doing by Friday
COMPLETION: 55%
REVIEW:
TK 8/26/08 - Didn't work on this today
TK 8/27/08 - Sent out post stuff for two schools. Finalized email template with K and also wiki pages.



-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------



X





X


SHORT: RR Newsletter
LONG: Send out the August Red Rover Newsletter
METRIC: Sent by Thursday
STRETCH: Sent on Wednesday
COMPLETION: 100%
REVIEW:
TK 8/27/08 - Sent Tania the video for the Help Feature. Tomorrow I'll prep everything to send the newsletter out.
TK 8/27/08 - Set up the email list and we are just waiting on the final newsletter
TK 9/1/08 - Sent out the Newsletter!

-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------

X

X








SHORT: FB Fund Submission
LONG: Submit our RR pitch deck to the FB Fund
METRIC: Due on the 28th
STRETCH: n/a
COMPLETION: 100%
REVIEW:
TK 9/1/08 - Sent in the Application!


-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------

X

X








SHORT: Student / Group Leader Email Mock Ups
LONG: Get mock ups for the student/group leader emails and post on UNFUD for Scott
METRIC: Mock ups by Thursday, Posted to UnFud by Friday
STRETCH: n/a
COMPLETION: 95%
REVIEW:
TK 9/1/08 - Mocked up and sent to Erika for design work and then posted tickets in UNFUD

BETTER DO THESE:




-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------







X

X


SHORT: RR Survey
LONG: Send out an adoption survey to all the RR users to find out more about their usage and thoughts on RR
METRIC: Survey complied/created on SurveyConsole by Thursday
STRETCH: Send out on Thursday
COMPLETION:
REVIEW:
TK 9/1/08 - Didn't do anything with this yet.


-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------

X

X








SHORT: Org Chart
LONG: Finalize the Org Chart for Red Rover and Swift Kick
METRIC: Org Chart done by Friday
STRETCH: Disseminated to team on Friday
COMPLETION: 50%
REVIEW:
TK 8/27/08 - Wrote up my notes and sent it to Kevin to talk over
TK 9/1/08 - K and I broke out a bit of the org chart (K - Adoption, Raising Money, T - Development, Operations, Finances). But we still need to formally write this out.



ONLY IF WE CAN:




-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------

X










SHORT: FYE Project
LONG: Connect with Scott S. to set up the FYE connection with RR
METRIC: Talked with Scott S. before Thursday
STRETCH: n/a
COMPLETION:
REVIEW:
TK 9/1/08 - nadda here


-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------



X








SHORT: Taxes
LONG: Review the QB files from Rowan and fianlized the taxes for 07
METRIC: Taxes reviewed by Friday and ready for TaxMan for next week
STRETCH: n/a
COMPLETION:
REVIEW:
TK 9/1/08 - nadda here


AUGUST WEEK 3 - 2008

(in order of importance)
back to main page


WE DO, WE WIN:


-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------



X





X

SHORT: Newsletter
LONG: Sending out the August Newsletter to Admin/Leaders/Students
METRIC: Newsletter sent out by weekend
STRETCH: n/a
COMPLETION: 70%
REVIEW:
TD - 8/17/08 - waiting for Classes to be completed so that I could do a video on them, still can't use Help on my account. Tom, can you do a quick Screenflow of it (without a voiceover) and export it in NTSC format?

-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------



X



X



SHORT: RR Survey
LONG: Send out and compile results from a RR survey of users
METRIC: Survey sent out by Tuesday, Results reviewed on Friday
STRETCH: n/a
COMPLETION:
REVIEW:

BETTER DO THESE:



-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------









X

SHORT: Develop SL Blog
LONG: Get new writers to be regulars on the SL blog.
METRIC: 2 posts this week by someone other than me - in particular Kody (Indiana) and Daniel (Iowa) since they haven't posted yet.
STRETCH: 3 posts this week
COMPLETION:
RELATED GOAL: #b1Q
REVIEW:


-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------



X







SHORT: KT Retreat ToDos
LONG: Take the notes of the retreat and turn them into actionable steps and delegate out.
METRIC: ToDos done by Wednesday
STRETCH: Delegated out by weeksend
COMPLETION:
REVIEW:

ONLY IF WE CAN:






AUGUST WEEK 2 - 2008

(in order of importance)
back to main page


WE DO, WE WIN:


-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------

X

X







SHORT: Filtered Messaging Mock Up
LONG: Finalize the mock up of the filter messaging from Erika
METRIC: Erika gives us design by weeks end.
STRETCH: We send it out to all admins (group leaders?)
COMPLETION: 100%
REVIEW:
TK 8/11/08 - Sent mock up to Kevin, waiting to hear back.
TK 8/15/08 - Got mockup back from Erika

-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------



X



X



SHORT: Pre/Post Program Flow
LONG: Finalize the pre/post gig flow including all templates
METRIC: All templates are done by weeks end
STRETCH: Emma starts using system for next round of gigs
COMPLETION: 40%
REVIEW:
TK 8/11/08 - Did some work on the Gdoc for this. Working through each piece. Emma is going to add in all the info she knows.
TK 8/15/08 - Revised PrePS, sent emma the revised the contact sheets
TK 8/17/08 - Emma is going to do a review of what is left to do.

-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------



X





X

SHORT: Newsletter
LONG: Sending out the August Newsletter to Admin/Leaders/Students
METRIC: Newsletter sent out by weekend
STRETCH: n/a
COMPLETION: 70%
REVIEW:
TD - 8/12/08 - Finished new features videos (all except classes and help), but can't upload to Vimeo now b/c they're doing some kind of maintenance.
TD - 8/13/08 - Added videos to Google doc (for newsletter).
TD - 8/15/08 - Added tags video to newsletter doc and almost done with Weebly video. I have the intro sequences for classes and help ready.

-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------



X







SHORT: KT Retreat ToDos
LONG: Take the notes of the retreat and turn them into actionable steps and delegate out.
METRIC: ToDos done by Wednesday
STRETCH: Delegated out by weeksend
COMPLETION:
REVIEW:
TK 8/17/08 - Didn't do this, will work on it next week.


BETTER DO THESE:


-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------



X



X



SHORT: 2007 Taxes
LONG: Take Rowans QB files and give them to the tax guy
METRIC: Files given to tax guy by weeks end.
STRETCH: n/a
COMPLETION:
REVIEW:
TK 8/17/08 - Emma said Rowan is still working on it. So we are just waiting.


-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------









X

SHORT: Develop SL Blog
LONG: Get new writers to be regulars on the SL blog.
METRIC: 3 posts this week by 3 new writers.
STRETCH: 4 posts this week
COMPLETION: 100%
RELATED GOAL: #b1Q
REVIEW:
TD - 8/12/08 - Two posts by two new folks already up! Still waiting on Nick and Kody. Added their bio pages to the wiki and their photos to the blog.
TD - 8/13/08 - Third post up (by Nick Chapa)! Woohoo!
TD - 8/15/08 - Fourth post up by me. Kody confirmed that he'd post next week so I made him a bio page, and Debra Sanborn hooked me up with the student government president of Iowa State U!
TD - 8/17/08 - Surprise post yesterday by new writer whom I had invited a while ago and forgot about. Now working on getting all the writers to get to know one another.

ONLY IF WE CAN:

-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------



X



X



SHORT: SendOutCards.com
LONG: Sign up for sendoutcards.com to handle our TY cards.
METRIC: signed up by weeks end.
STRETCH: send in handwritting sample by weeks end.
COMPLETION:
REVIEW:
TK 8/17/08 - Sent K a question about it as it has a high startup cost. Not sure.






AUGUST WEEK 1 - 2008

(in order of importance)
back to main page


WE DO, WE WIN:




-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------

X

X







SHORT: KT Retreat
LONG: Host a KT retreat for 3 days in Wisconsin
METRIC: n/a
STRETCH: n/a
COMPLETION: 90%
RELATED GOAL: n/a
REVIEW:
TK 8/7/08 - Back from our retreat today, lots of great stuff, next step is to get the notes online and talk out with other team members.
TK 8/10/08 - Wrote up the notes. Last step is to turn the notes into action steps

-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------

X

X







SHORT: UNFUD Tickets for Week 2
LONG: Define and Post Week 2 tickets for RR and post onto UNFUD
METRIC: Posted by Friday
STRETCH: n/a
COMPLETION: 100%
RELATED GOAL: #a1M
REVIEW:
TK 8/6/08 - KT defined the next round of tickets on the gdoc and I'll post to UNFUD today.
TK 8/10/08 - Posted all the tickets


-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------

X

X







SHORT:Paid Feature Mock Up
LONG: Define the first paid feature, send mock up to Erika to get ready to send out next week.
METRIC: Mock up done by Friday
STRETCH: n/a
COMPLETION: 80%
RELATED GOAL: #a3M
REVIEW:
TK 8/6/08 - WE defined the feature. Now need to finalize our sketch and send to Erika for full mock up. Also need to check with Scott to make sure it can be done.
TK 8/10/08 - sent mock up to Kevin. Once we agree, we'll send to Erika to mock up.

-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------



X







SHORT: DFT/MSFB for Military
LONG: The Military program is on Friday and make sure to go back over all the slides for both programs.
METRIC: n/a
STRETCH: n/a
COMPLETION: 100%
RELATED GOAL: #b8M
REVIEW:
TK 8/6/08 - Talked out both programs with Kevin, now need to finalize for program.
TK 8/10/08 - Done and Done.

-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------



X





X

SHORT: August admin and student Newsletter
LONG: Newsletters sent out by end of week.
METRIC: Sent out no later than Sunday.
STRETCH: Sent out by Thursday.
COMPLETION: 60%
RELATED GOAL: #a4M
REVIEW:
TD - 8/5/08 - Just need to plug in upcoming features and videos for new features, then format.
TK 8/6/08 - Talked with Tania and we are still waiting on the classes feature before sending out. Tania is going to work on vids though.
TK 8/10/08 - Still waiting on classes.

BETTER DO THESE:



-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------

X









SHORT: Follow Up with Researcher Greg H.
LONG: Greg H. needed more info for the RR Research project, so we need to supply him with info as needed
METRIC: Contact by Friday
STRETCH: n/a
COMPLETION: 80%
RELATED GOAL: #b2M
REVIEW:
TK 8/6/08 - Sent Greg's email on to Kevin and Kevin will follow up.


-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------



X





X

SHORT: Improve Prioritization
LONG: Come up with better way to track project completion and implement - should have better adoption (among us) and take less time to fill out and review.
METRIC: Implemented by Sunday.
STRETCH:
COMPLETION:
RELATED GOAL: n/a
REVIEW:
TD - 8/5/08 - http://www.swiftkick. wikispaces.net/Prioritization_ Testing
TK 8/7/08 - In thinking about this, I'm not too sure we need more done for right now, we are a small teams and if this works for the 80% solution, lets keep it.


-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------









X

SHORT: Develop SL Blog
LONG: Post regularly on the SL blog.
METRIC: 2 posts per week.
STRETCH: 3 posts per week.
COMPLETION:
RELATED GOAL: #b1Q
REVIEW:
TD - 8/5/08 - Post #1 up.

-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------









X

SHORT: Recruit Blog Writers
LONG: Get in touch with student governments from different colleges and ask them to recommend writers.
METRIC: Contact 15 more student governments by end of week. Find 2 new writers.
STRETCH: Find 3 new writers, have 1 write a post by end of week.
COMPLETION:
RELATED GOAL: #b1Q
REVIEW:
TD - 8/5/08 - Facebook messaged student governments until Facebook accused me of spamming and threatened to ban me. Got 4 interested students though and set up 2 today.

-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------







X



SHORT: Track Conferences
LONG: update Conference sheet and start submitting
METRIC:
STRETCH:
COMPLETION:
RELATED GOAL: n/a
REVIEW:

ONLY IF WE CAN:



#b5M
-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------



X



X



SHORT: Tax 07 Papers
LONG: Review Rowan's work and package everything together to send into Tax guy for 07
METRIC: QB files received back from Rowan by Friday to be ready to go to tax guy next week.
STRETCH: n/a
COMPLETION: 100%
RELATED GOAL: #b5M
REVIEW:
TK 8/7/08 - Emma sent me the files, just need to review them.
TK 8/10/08 - Looked at Excel doc from rowan and answered his questions. Now just need finalization from Rowan.

-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------









X

SHORT: Beef Up Group Tools on Wiki
LONG: Add more tools and videos to the wiki.
METRIC: 1 more tool added to each section by end of week. 2 more videos added.
STRETCH: 3 videos added.
COMPLETION:
RELATED GOAL: #a2Q, #b1Q
REVIEW:








JULY WEEK 5 - 2008

(in order of importance)
back to main page


WE DO, WE WIN:



-----------
Kevin
-----------
Tom
-----------
Emma
-----------
Tania
-----------

X

X





SHORT: Week 1-3 of August Road Map on UNFUD
LONG: Post all the tickets on UNFUD for the first 3 weeks of August.
METRIC: 3 weeks posted
STRETCH: Up to end of August posted
COMPLETION: 75%
RELATED GOAL: #a3M, #a1Q
REVIEW:
TK 7/28/08 - started working on gdoc for timeline. kevin is also working on it.
TK 7/29/08 - Kevin put up a mock up of the timeline. We'll review and send to erika tomorrow.
TK 7/30/08 - Talked out Timeline with Kevin, organzied it, and sent to Erika for Mock ups
TK 7/31/08 - Organized the Gdoc for the next round of tickets
TK 8/3/08 - Well put up tickets for next week

-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------



X







SHORT: 3 Schools Push to Students
LONG: For the month we only need 3 more schools. Find 3 more who push to their regular students.
METRIC: 3 schools push
STRETCH: 4 schools push
COMPLETION: 75%
RELATED GOAL: #a2M, #a2Q
REVIEW:
TK 7/31/08 - Was trying to look at the excel doc, but there is an error in downloading. Waiting on Scott.
TK 8/3/08 - Loyola Pushed to Reg. Students. Even though I didn't get 3 for this week, we do have our 7 for the month.


-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------

X

X







SHORT: KT Retreat Mapped Out
LONG: Map out a rough agenda for the upcoming retreat and review.
METRIC: Rough draft down by friday
STRETCH: n/a
COMPLETION: 100%
RELATED GOAL: all
REVIEW:
TK 7/29/08 - Wrote up an outline for the retreat on Gdoc. Sent Kevin an invite.
TK 8/3/08 - Have print outs and ready to go


-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------

X

X



X

X

SHORT: August Goals Talked Out
LONG: Talk with each person to set up goals for the month with corresponding metrics
METRIC: Goals Posted on Friday
STRETCH: n/a
COMPLETION: 80%
RELATED GOAL: n/a
REVIEW:
TD 7/31/08 - Spoke with TK today - will update August goals tomorrow.
TK 7/31/08 - Wrote out most of the August goals. Emailed SK team to get goals for August ready.
TK 8/3/08 - Talked it out with Tania, will try and talk out today with Emma. I started formating the goals


-----------
Kevin
-----------
Tom
-----------
Scott
-----------
Emma
-----------
Tania
-----------

X

X







SHORT: Finalize Pitch Deck for RR
LONG: Take all the pieces we have and finalize them
METRIC: Done by friday
STRETCH: Submit to Facebook Fund
COMPLETION: 0%
RELATED GOAL: n/a<